6835--MEDICAL GAS CONTRACT BASE

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 THE PURPOSE OF THIS AMENDMENT IS TO: 1. Respond to questions received . See attachment 2. Extend the Response Due Date to Monday, 08 June 2026 at 5:00 PM EST 3. Incorporate clause 852.219-76 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products 4. Update Pricing Schedule Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 325120, (Industrial Gas Manufacturing) with a size standard 1200 Employees. The FSC/PSC is 6835. The VA Maine Healthcare System is seeking a qualified vendor capable of providing Medical-Grade Gas Cylinder Deliveries for the VA Maine Healthcare System and all the VA Maine CBOCs per the Performance Work Statement below. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT PRICE SCHEDULE ATTACHED STATEMENT OF WORK (SOW) Medical Gas Delivery Department of Veterans Affairs VA Maine Healthcare System Place of Performance: Contractor should have the means to provide services throughout Maine for these locations weekly and/or on a need bases. VA MAINE HCS: Togus - 1 VA Center Augusta, Maine 04330 Bangor CBOC - 35 State Hospital St. Bangor, ME 04401 Calais CBOC - 50 Union St Calais, ME 04619 Lewiston CBOC - 15 Challenger Dr. Lewiston, ME 04240 Lincoln CBOC - 99 Rover Rd Lincoln, ME 04457 Portland CBOC - 141 West Commercial St. Portland, ME Rumford CBOC - 10 Railroad St. Rumford, ME 04276 Presque Isle CBOC - 732 Main St Presque Isle ME 04769 Period of Performance: Base year, with up to four (4) option years that will be exercised and the Governments discretion GENERAL The purpose of this requirement is to establish a committed source of supply of medical-grade gas cylinder deliveries for the VA Maine Healthcare System. The contractor shall also provide deliveries to all the VA Maine CBOCs. BACKGROUND In fulfilling the core values of the VA, our clinic strives to maintain excellence by providing the highest quality care while looking for continuous improvement. This technology will help us provide the highest quality care and allow for better management of various services throughout VA Maine campuses. The timely and accurate deployment of medical grade gasses is vital to maintain quality healthcare and ensures that the facilities and clinics can provide daily operational care and critical care when needed without delay. Days and hours of operation Monday- Friday, 8:00 am to 4:30 pm excluding federal holidays. PERFORMANCE REQUIREMENTS The Contractor must be able to supply the facilities listed above with the compressed gases listed in Section A. Deliveries need to be made weekly any time after 9:00 am but before 3:00 pm without fail excluding holidays at which point a needs assessment will be completed, and the company will push delivery date to the previous or next business day. Orders will be placed by authorized individuals to be determined after contract award. Only these authorized individuals will be permitted to place orders against this contract. Deliveries of full cylinders, clean and ready for immediate patient use. The Contractor shall respond to all emergency service calls within 2 hours. The Contractor shall respond to non-emergency service calls within 24 hours or the next business day. The Contractor shall make all repairs as expeditiously as possible so as not to compromise patient care. If repairs are required, the Contracting Officer Representative (COR) will be notified immediately. If requested, the contractor shall provide new Original Equipment Manufacturer (OEM) factory approved parts, or replacements as needed. If requested, the contractor shall provide training and or guidance on new technology. The contractor shall repair all minor cylinder leaks detected and provide a full report of the leak tests and any leaks repaired to the Contracting Officer s Representative (COR). Patient and occupation safety require that all tanks meet all regulatory guidelines and that tanks and regulators allow continues oxygen flow between regulator settings. Safety features include Oxygen air flow that does not stop if the regulator is placed between two numbers Integrated valve and regulator that is built into tank and doesn t need to be installed by staff Single valve tank. No tanks with two valves, this is a human factors safety risk. National Center for Patient Safety discourages any two valve tanks Rupture disk relief valve 50 psi DISS outlet that delivers up to 200 lpm if needed for ventilator Delivery Delivery of requested items shall be delivered by the vendor and specific delivery time per negotiated solicitation/contract within these defined time periods or by special request) after receipt of request. Cylinders delivered must be clean, in good working condition, and available for immediate patient use. Contractor shall call requesting service when dropping off new cylinders and removing empty cylinders. An employee will accompany the contractor to the oxygen storage area. The employee will verify the replacement of new and removal of empty cylinders INVOICES a. Invoicing is required to be submitted monthly via Tungsten (IPPS). Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR), and submitted b. A properly prepared invoice will contain: 1. Invoice Number and Date 2. Contractor s Name and Address 3. Contract Number 4. Accurate Purchase Order Number 5. Itemized Supply or Service provided including # of Cylinders and type MEDICAL GASES AND SUPPLIES TO BE PROVIDED SEE ATTACHED PRICE SCHEDULE Supplies: Tags indicating Full/In-Use/Empty Caps for larger tanks for transportation Carts for transportation Training The Contractor shall provide onsite general overview technical training for Clinical and Logistics staff as requested. Training shall include a technical overview of the mechanics, and general operations of leased cylinders. Training shall cover detailed instruction regarding the preventative maintenance, troubleshooting, and general maintenance of the equipment. INSPECTION AND ACCEPTANCE The Contractor shall conduct a joint inspection with an employee from the requesting service upon delivery of cylinders. WARRANTY The warranty shall include all travel and shipping costs associated with any warranty repair. TASK FREQUENCY AND INSTRUCTIONS Cylinders will be filled as needed. Empty cylinder quantity being returned to the contractor should equal the number of cylinders being delivered by the contractor. Cylinders delivered will be filled to the maximum functional capacity. SPECIAL WORK REQUIREMENTS The Contractor shall comply with any and all Infection Control Risk Assessment requirements deemed appropriate by the Providence VA Medical Center during all portions of the work set forth in the Scope of Work. The Contractor must comply with security, privacy, and safety issues in accordance with VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work. PROPERTY DAMAGE The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate desig nated park ing areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking viola tions of the con tractor…