Canon Printer Ink and Maintenance

Solicitation: SV0217-26 Canon Printer Ink and Maintenance (v2- unrestricted) Posted: 8/6/2026 NCIC Forms Due: 8/14/2026 Site Visit: 8/21/2026 Offers Due: 8/26/2026 2pm EST Period of Performance: 5 years: 10/01/2026 09/30/2031 This is a combined synopsis/solicitation: SV0217-26 Canon Printer Ink and Maintenance Unicor s Sandstone Print Factory has 3 Canon printers which need ongoing maintenance and ink and should be priced on a per click basis, for black and white or color: 1. 2021 Image Press C910 2. 2022 Image Press C910 3. 2021 Vario Print Copier DP Unicor Sandstone Print Factory 2300 County Road 29 Sandstone, MN 55072-5161 320-245-2262 UNICOR's desired delivery is 15 calendar days or sooner. Vendors are required to provide their best delivery time for evaluation, and delivery schedule will be established at time of contract award. Delivery orders will be issued in accordance with 52.216-19. Contract shall be awarded as a five-year contract. Contract type shall be a firm-fixed price, indefinite delivery/indefinite quantity (IDIQ) type. Solicitation is unrestricted. There is a mandatory site visit on 8/21/2026 and NCIC forms must be submitted by 8/14/2026 to Michael Rote, Unicor Sandstone Print Factory Manager at Michael.Rote@usdoj.gov. NCIC forms are run for background checks and it must clear before an individual s entry into the Unicor Sandstone facility. If your business attended the first site visit, you do not need to attend again. Questions will be posted as an amendment to the solicitation on SAM.gov. Vendors shall submit signed and dated offers via email to: wesley.newell2@usdoj.gov The date and time for receipt of proposals is due FRIDAY, August 26, 2026, at 2:00 p.m. EASTERN STANDARD TIME (EST). Offer must indicate Solicitation No. SV0217-26, time specified for receipt of offer, name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Offer must include acknowledgment of all amendments, if any. Do not send offers via U.S. mail. OMB Clearance 1103-0018. Interested parties are responsible for monitoring SAM.gov, during the entire solicitation period, to ensure you have the most up-to-date information about this acquisition. Failure to provide all proposal requirements on most up to date RFP may result in your proposal being eliminated from consideration for award. Amendments, award notices, and other documentation will be posted to SAM.gov. *************************************************************************** THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR: SAM UNIQUE ENTITY NUMBER: ______________________________________ VENDOR'S POINT OF CONTACT: ______________________________________ VENDOR'S TELEPHONE: ________________________________ VENDOR'S EMAIL ADDRESS: _________________________________________ By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to submitting a quote, during performance and through final payment of any contract resulting from this solicitation. _______________________________________________ Signature and Date PART I: INFORMATION GENERAL INTENTION: Federal Prisons Industries - UNICOR, intends to award an indefinite delivery/indefinite quantity, type contract for firm-fixed, per click , pricing. The award will be based on the best value to the Government, taking into consideration technical capability, price and past performance. The contract period will consist of one base period of five (5) years. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12 (DEVIATION). This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. The solicitation number is SV0217-26 and this solicitation is issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Revolutionary Overhaul, in accordance with Executive Order 14275. The North American Industry Classification System code is 811310, Commercial and Industrial Equipment Repair and Maintenance. This requirement is unrestricted. SEE SECTION B FOR LIST OF ITEMS. QUANTITIES LISTED ARE ESTIMATES ONLY. GUARANTEED MINIMUM QUANTITY IS 36,000 Each/Clicks. ESTIMATED QUANTITY/NOT-TO-EXCEED QUANTITY FOR THE LIFE OF CONTRACT IS 180,000 EACH. Any contract resulting from this solicitation will not be an obligation. Funds will be obligated by delivery orders. ADMINISTRATIVE INFORMATION: Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer. Administrative Contracting Office (ACO): Wesley Newell shall be the ACO for resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11. Authorized Ordering Officials: Delivery orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for Federal Prison Industries with an appropriate certificate of appointment. Each delivery order will identify the delivery schedule for that period. Orders will be issued by electronic commerce methods only. A Standard Form (SF) 1449 will be used as the delivery order. NOTICE TO GOVERNMENT WHEN CONTRACTOR(S) DELAYS: In the event the contractor(s) encounter difficulty in meeting performance requirements, or when there is an anticipated difficulty in complying with the delivery terms or completion dates, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely delivery/performance of this contract, the contractor must immediately notify the Administrative Contracting Officer at UNICOR in writing, giving pertinent details. This information will not be construed as a waiver by the Government of the required delivery schedule, or the Governments rights to impose consideration against delinquencies or other remedies provided by this contract. THE OFFER ACCEPTANCE PERIOD IS 60 BUSINESS DAYS. Best Commercial Customer Category: Contractor agrees that FPI is in the category of the most favored or best commercial customer category of the Contractor and as such, the Contractor will: During the contract period, the Contractor shall report to the Contracting Officer all price reductions offered to the category of customers that are considered by the Contractor to be their most favored or best commercial customer. 1. A price reduction shall apply to purchases under this contract if, after the award date, the Contractor revises downward its commercial catalog, price list, schedule, etc., to its best commercial customers (or category of customers) below the awarded price under this contract; ii. Grants more favorable discounts or terms and conditions to its best commercial customers than those contained in this contract that would result in prices below the awarded price under this contract, and/or iii. Grants special discounts to its best commercial customer (or category of customers) that would result in prices lower than the awarded price under this contract. 2. The Contractor shall offer the price reduction to FPI with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers). The Contractor may offer the Contracting Officer a voluntary price reduction at any time during the contract period. The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date. Future requirements for these or similar items from this or other UNICOR factories may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable. SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS Maintenance/Ink costs per click Black and White: _______________ Maintenance/Ink costs per click Color: _________________________ SV0217-26 Canon Printer Ink and Maintenance, SST1, Sandstone, MN. 1.0 Background/ Introduction 1.1 Background The Federal Prison Industries program (now operating under the trade name UNICOR) was established in 1934 by an Executive Order issued by President Franklin D. Roosevelt. On January 1, 1935, FPI officially began…