6640--Blood Culture Analyzers with Bottles (Multi-station) Fort Harrison, Cheyenne, Grand Junction, and Sheridan
Open — responses due 20 Nov 2026 (6 days left) · Unrestricted (full and open) · Department of Veterans Affairs (VA) · Sheridan, CO · NAICS 334516 · Solicitation 36C25927Q0055
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Description
Sources Sought Notice Sources Sought Notice Page 5 of 5 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 5 This is NOT a solicitation or request for quote. This is NOT a request for proposal. This is NOT a job advertisement for hiring employees. The VA is seeking QUALIFIED VENDORS to provide a very brief response to this notice including only just what is asked for in this notice below. This is sources sought notice to industry and the only information is posted on Contract Opportunities web page at SAM.gov. Sources sought means seeking qualified vendors. The attachments included on the Contract Opportunities page do not include any additional information. If your company is interested, please read this notice entirely and submit the required information, as requested herein. Automated Blood Culture Analyzers and Bottles Four (4) VA Medical Centers: Fort Harrison, MT, Cheyenne, WY, Grand Junction, CO and Sheridan, CO BRIEF SCOPE OF WORK (This is for information only) IMPORTANT NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off this posting. The four (4) VA medical centers each require an automated blood culture analyzer with corresponding blood culture bottles. It is anticipated the blood analyzer would be provided to each facility for use for a base period (1 year) with four (4) additional optional years. **The current blood culture analyzer in use at each facility is the BD (Becton Dickinson) BACTEC FX40 Automated Blood Culture System** Overview of Items (5-years): Line Item # Description Unit Base Yr Qty OY#1 Qty OY#2 Qty OY#3 Qty OY#4 Qty Fort Harrison, MT 0001 Blood Culture Analyzer EA 1 1 1 1 1 0002 Blood Culture Management Computer and Software EA 1 1 1 1 1 0003 BOTTLE PLASTIC AEROBIC/F 50/PK PKG 26 26 26 26 26 0004 BOTTLE PLASTIC LYTIC/ANAEROBIC/F/F 50/PK PKG 26 26 26 26 26 0005 BOTTLE PLASTIC Myco F Lytic 50/PK PKG 3 3 3 3 3 0006 Connectivity & Workflow Management EA 1 1 1 1 1 Cheyenne, WY 0007 Blood Culture Analyzer EA 1 1 1 1 1 0008 Blood Culture Management Computer and Software EA 1 1 1 1 1 0009 BOTTLE PLASTIC AEROBIC/F 50/PK PKG 28 28 28 28 28 0010 BOTTLE PLASTIC LYTIC/ANAEROBIC/F/F 50/PK PKG 28 28 28 28 28 0011 BOTTLE PLASTIC PEDS PLUS/F 50/PK PKG 4 4 4 4 4 0012 Connectivity & Workflow Management EA 1 1 1 1 1 Grand Junction, CO 0013 Blood Culture Analyzer EA 1 1 1 1 1 0014 Blood Culture Management Computer and Software EA 1 1 1 1 1 0015 BOTTLE PLASTIC AEROBIC/F 50/PK PKG 20 21 22 23 24 0016 BOTTLE PLASTIC LYTIC/ANAEROBIC/F/F 50/PK PKG 20 21 22 23 24 0017 BOTTLE PLASTIC PEDS PLUS/F 50/PK PKG 1 1 1 1 1 0018 Connectivity & Workflow Management EA 1 1 1 1 1 Sheridan, CO 0019 Blood Culture Analyzer EA 1 1 1 1 1 0020 Blood Culture Management Computer and Software EA 1 1 1 1 1 0021 BOTTLE PLASTIC AEROBIC/F 50/PK PKG 12 12 12 12 12 0022 BOTTLE PLASTIC LYTIC/ANAEROBIC/F/F 50/PK PKG 12 12 12 12 12 0023 Connectivity & Workflow Management EA 1 1 1 1 1 0024 Remote Alert System (After Hours) EA 1 1 1 1 1 Statement of Work: 1.0 Scope of Work The microbiology department of the Pathology and Laboratory Medicine Service (P&LMS) requires a cost per bottle contract to provide new automated Blood Culture instruments for use at the Ft. Harrison campus of the VA MT Healthcare System, Cheyenne VAMC, Sheridan VAHCS, and Grand Junction VAMC. Equipment and supplies must be installed, fully approved by the station team, and ready for use no later than May 1st, 2027. The awarded contract will have a one-year base period with four annual option periods. 2.0 Tasks The vendor shall provide all automated blood culture instruments, supervision, parts, labor, software, preventative maintenance, materials, and incidentals in order to ensure fully successful blood culture test and meet or exceed all listed requirements in the specifications below. 2.1 General Requirements Requirements, as set forth in this statement of work are minimum standards and shall not be construed as limiting the overall quality, quantity, or performance of the instrument. The vendor shall maintain the performance and overall quality of all instrument systems during the period of performance to all software upgrades, equipment, maintenance, parts, and labor to ensure full functionality and currency of new automated blood culture instruments. The instrument system, based upon the specifications requested, shall be the newest and the most current model. Refurbished systems are not acceptable. The instrument must be a standard product of the manufacturer of record. The manufacturer of record is defined as a company whose main occupation is the manufacture for sale items of equipment and which: Maintains a factory production line. Maintains a stock of replacement parts for the item. Maintains engineering drawings, specifications, operating manuals and maintenance manuals. Has published and distributed descriptive literature and equipment specifications on the equipment. The analyzer cabinet/instrument shall be a countertop model fitting within the following available spaces: Montana 75 in W x 45 in D Cheyenne 45 in W x 30 in D Grand Junction 87 in W x 30 in D Sheridan 31 in W x 36 in D If the proposed analyzer does not fit the dimensions of any of the stations above, a contractor provided cart may be used if the station agrees and has the room for it. All equipment/supplies/bottles and software must be FDA-approved at time of award 2.2 System Requirements The instrument system shall meet the following requirements: Use plastic and glass culture bottles that are specific to the instrument system and the culture bottles used in the instrument should contain a neutralizing resin media for the aerobic culture bottle and a lytic broth media for the anaerobic culture bottle. + Be able to accept and analyze blood, fungal and an acid, fast, bacteria (AFB) culture bottles. Be able to accept and analyze both blood and body fluid specimens. Utilize a varied selection of blood culture bottle configurations (low volume samples; antimicrobial agent removal resins) and formulations capable of maximizing growth potential of various microorganisms (e.g. aerobic and anaerobic bacteria, fungi, and mycobacteria) shall be available. Have the capability to flag and alert the end-user of positive culture vials by simultaneous visual alert, sound alert and remote alert using existing software programs. The Sheridan VAMC lab does not run 24/7 so the contractor shall provide a system by which their AODs (Administrative Officer of the Day) can monitor the system remotely 24 hours per day. Provide self-contained, continuous, computerized, automated monitoring of blood culture bottles with immediate, active (e.g. audible alarm) notification of microorganism growth based upon pre-programmed criteria and notification of termination of maximum programmed incubation period when no microorganism growth is detected. Allow for operator extension of programmed incubation times while testing is in progress, without interruption of automatic continuous monitoring. Have the capability to monitor the blood volume in each culture bottle. Utilize sufficient safety features to avoid unnecessary exposure to biohazardous and chemical material. The exposure to and the volume of biohazardous and chemical material generated by the equipment must be minimal and require a minimum amount of handling. Have the capability to detect and document elapsed time to positivity. Have bar code reading capability to eliminate the need for manual entry of patient information for each sample. Contractor bar code formats shall meet requirements of VA lab information system software. Have the capability to scan the culture vial sequence and specimen accession label in any order. Have the capability to accept the culture vial in any available station. Have the ability to provide automated transmission of test results into the laboratory s current laboratory information system LIS. Contractor must be able to send information through Data Innovations (DI) instrument server and have DI driver available. Must provide all hardware and software needed to connect via TCP\IP protocol, as well as communicate with government VISTA protocols and system. Utilize Food and Drug Administration (FDA)-cleared software. Contain a report module that has the ability to generate epidemiology and statistical reports. Contain a data management system that allows users to monitor and analyze data. Provide printed paper results in the event of computer down time. Have the ability to electronically archive patient results. Have the ability to generate cumulative quality control (CQC) reports. 2.3 Instrument Requirements When requested, the instrument cabinet should be able to hold a minimum of 200 culture bottles Some facilities may have smaller minimum volume requirements. The vendor should have a variety of instrument sizes and types to…
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