Z2DZ--Project Number 653-104, Seismic Retrofit of Building 13, Roseburg VAMC, Oregon

PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS, BASIS OF AWARD, AND EVALUATION CRITERIA DESCRIPTION OF WORK This Request for Proposal (RFP) solicits for a single Firm-Fixed-Price (FFP) Contract to construct the Seismic Retrofit and Renovate B13 Warehouse project at the Roseburg VAMC campus in Oregon. The contractor shall provide all planning, labor, materials, equipment, supervision and expertise required for the complete seismic retrofit of Building 13 Warehouse located on the campus of the Roseburg VA Medical Center (VAMC) in Roseburg, OR. The contractor shall refer to the Project #653-104, Seismic Retrofit and Renovate B13 - Warehouse plans and specifications for details on all requirements of construction. All work will be performed in accordance with this SOW, the project documents as well as all applicable local, State, Federal and VA codes and standards. GENERAL INSTRUCTIONS This requirement will be advertised for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) competition; any legally organized firm may submit a proposal. Offerors submitting as a joint venture must provide the agreement forming the joint venture. All proposals shall be submitted electronically, except for the Bid Bond. All submissions shall be in Adobe PDF format. Offerors may use compressions utility software such as WinZip or PKZip to reduce file size and facilitate transmission. Title the file(s) in the following format: 36C10F26R0083_COMPANY NAME_ VOLUME I 36C10F26R0083_COMPANY NAME_ VOLUME II Submit proposals electronically via email to the following: 003C4C.acquisitions@va.gov SUBMITTAL OF OFFERS: Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the Offeror's experience and capability, past performance, and use of small business necessary for successful completion of the project. Requirements stated in this RFP are minimums. The Offeror s conformance with the specified format, submission requirements, and the Offeror s attention to detail will be considered during the technical evaluation and trade-off. Material omission(s) may result in a deficiency, which may cause the technical proposal to be rejected as unacceptable. Technical proposals that do not provide the specified information in the specified location in accordance with the submission instructions may be found to have weaknesses or significant weaknesses. The Government is under no obligation to search for information that is not in the specified location. Responses that are essentially blanket offers of compliance are not adequate substitutes for the detailed and complete technical information necessary to establish that an Offeror can meet Government needs. The proposal submission instructions are written to give prospective contractors, where feasible, an indication of the level of detail desired by the Government. The Offeror s failure to include information that the Government has indicated should be included may result in the proposal being assigned a (significant) weakness and/or being found deficient if inadequate detail is provided. Any prescribed page and formatting limitations will be strictly adhered to and enforced by the Government. The Government will not evaluate any excess information resulting from the Offeror s failure to comply with the submission instructions. Exceptions. Do not include exceptions to the terms and conditions of the solicitation in either the technical or price proposal volumes. Inclusion of any standard company terms and conditions that conflict with the terms and conditions of the solicitation may result in a determination that the offer is unacceptable and thus ineligible for award. Resolve questions about the terms and conditions or technical requirements of the solicitation prior to submission of the offer. Restrictions on Offeror-Provided Information. Confidential projects cannot be submitted to demonstrate capability unless all of the information required for evaluation as specified herein can nonetheless be provided to the Government as part of the Offeror s technical proposal. Confidential Project is defined as projects containing confidential information of which reasonably could be expected to cause damage to the national security with the unauthorized disclosure. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, must clearly mark the information in accordance with FAR 52.215-1, Instructions to Offeror Competitive Acquisition , paragraph (e), Restriction on disclosure and use of data. Files shall not contain classified data. PROPOSAL FORMAT General Proposal Format: ALL Volumes shall contain: Title Page. Include the title of the solicitation, solicitation number, Offeror name, and date of the submittal. Table of Contents. Each volume of the proposal shall contain a detailed table of contents. Any materials submitted but not required by this solicitation (such as company brochures) shall be relegated to appendices. Tabs. Proposals shall be organized and tabbed in accordance with the tabbing per Phase and Volume. All Volumes shall be formatted as follows: Electronic Matter Submissions. Written material shall be on single sided 8 ½ x 11 size pages in no less than a 10 pitch or 10 font. Page limitations, where specified in the RFP, shall be considered a maximum. Pages in excess of any specified limitation shall not be evaluated. Number of Copies. Offerors SHALL submit an electronic version (PDF Format) of the original Volume I and Volume II. Offerors SHALL submit only two files in PDF format (i.e. Volume I and Volume II). These two files should be named in a specific format: Solicitation Number, Offerors Company and the volume (i.e. 36C10F26R0083_Company_VolumeI.pdf). Given the limited time and resources of the evaluation board, failure to provide proposal in the correct format may hinder the board's ability to evaluate the Offeror's proposal. Proposal Formatting: VOLUME I (Contract Requirements): TAB A Standard Form 1442, completed and signed by authorized individual(s) of the Offeror. Offers submitted in the name of a Joint Venture must be signed in accordance with the terms and conditions specified in the joint venture agreement as evidenced in the proposal. TAB B Proposal Pricing Schedule. TAB C Representations and Certifications. TAB D Proposal Data Sheet See Attachment 3 provided in the solicitation. Offerors should ensure telephone number, fax number, e-mail address and Unique Entity ID are all included. The Unique Entity ID provided will be used to access Contractor Performance Assessment Reporting System (CPARS) data. If a separate ID has been created for a joint venture it must also be submitted. The Offeror shall also submit its Tax ID number on the proposal data sheet. TAB E - Bid Bond The Offeror is required to submit a bid bond for this project. This is to be submitted in original form and sent to the Contracting Office with an electronic copy included here in Tab D. Submit originals; photocopied or scanned copies are not acceptable. FAR clause 52.228-1, Bid Guarantee will be included in the contract. TAB F Joint Venture Agreement, if applicable. VOLUME II (Technical- Requirements): TAB G FACTOR 1 Organization/Technical Approach & Schedule TAB H FACTOR 2 Past Performance of the Offeror s Team TAB I FACTOR 3 Key Personnel SUBMISSION REQUIREMENTS AND EVALUATION CRITERIA Volume II, Tab G Factor 1 Organizational/Technical Approach & Schedule: 1.1 Provide information that describes the Offeror's organization and intended technical approach to executing the contract per the detailed requirements of the solicitation. Offerors are limited to 30 pages total for this factor. Any pages submitted beyond this limit will be removed and will not be read or given any consideration. Offerors should clearly but concisely describe the organizational and technical approach to project management and execution. 1.2 Organizational Approach: Describe what firms (Offeror/Prime and subcontractors), their resources and how their resources will be utilized, their roles and responsibilities and any contractual arrangements that will be established. Present a matrix of responsibilities for each firm in executing the key work breakdown structure activities of the project, including construction activities for each major feature. The Offeror should identify any specific firms chosen as subcontractors for electrical, structural, mechanical, etc; or indicate self-performance. If the Offeror intends to subcontract out any separate work types, identify the subcontractor. In order for a firm other than the Offeror to contribute to the Offeror s organizational approach, document…