Inactive on SAM.gov — responses were due 2 Jul 2026 · Total Small Business Set-Aside (FAR 19.5) · Department of Veterans Affairs (VA) · NAICS 541990 · Solicitation 36C24526Q0584
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A newer version of this notice has been posted. SAM.gov republished solicitation 36C24526Q0584 on 23 July 2026. This page is kept because it is a real record, but the current requirement, dates and attachments are on the latest version. Read the latest version →
What happened next
SAM.gov marked this notice inactive — responses were due 02 July 2026.
Awarded to KEMP, WENDOLYN H CHESTERFIELD 23838 for $116K, posted 23 July 2026. Read the award notice →
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Description
STATEMENT OF WORK GENERAL INFORMATION Title of Project: Radiation Oncology Services Assessment Services for National Radiation Oncology Program, (NROP) 11SPEC22. 2. Scope of Work: The essential services to be performed by a subject matter expert with knowledge and experience with VHA National Radiation Oncology Program. The contractor will perform the following tasks: 2.1. Review and Recommendations: Comparison of non-VA radiation oncology facility practices with NROP Office established performance guidelines and providing recommendations for approvals, and coordination of approval notifications to community practices. 2.2. Coordination of Chart Reviews: The contractor shall provide specialized coordination and administrative clinical support to facilitate physician Ongoing Professional Practice Evaluations (OPPE) and focused chart review activities for radiation oncology sites that operate with limited physician staffing, including single-physician facilities. The services are essential to ensure continuity of care, regulatory compliance, and maintenance of high-reliability clinical operations in highly complex radiotherapy environments. 2.3. Data Management: Perform complex, short-term projects for NROP to evaluate credentialing data reports and to provide some development assistance for NROP to manage data for purposes of reporting at micro and macro levels. 2.4. Conference Coordination: Organize and manage logistics for conferences hosted by the National Radiation Oncology Program, including conference approvals, contacting speakers, and handling pre- and post-conference relevant tasks. 2.5 Conduct Surveys: Conduct customer satisfaction surveys in the field as required by SCPO and the NROP. Background: The National Radiation Oncology Program provides clinical oversite for the 41 VHA radiation oncology services/sections, setting policies for radiation therapy delivery and organizing and developing current infrastructure. Since 2020, there has been a significant increase in NROP initiatives to include radiation oncology quality surveillance, prospective reviews of VHA treatment plans by national experts, coordinated equipment purchases and vault construction/renovations with life cycle, radiation oncology expansion to other sites, community care dashboard, legislative proposals and more. Based on the nature and complexity of the specialty, the administrative integrity of the Program requires assessment services to ensure the development of best practices for the ongoing needs of the program. Type of Contract: Fixed-Price Performance Period: The period of performance is a one (1) base year plus two twelve (12) month option periods Place of Performance: Work will be performed remotely. Specific Tasks: 7.1. Assessment Services: Contractor shall provide consultative and assessment services of radiation oncology community practice staffing, equipment and treatment data; training qualifications of therapeutic medical physicists in support of Radiation Oncology Field Advisory Board (ROFAB) reviews; perform complex, short-term projects for National Radiation Oncology Program and radiation oncology data management reporting. Coordinate chart reviews for internal staff. 7.2. Data Management Manage HR salary data for radiation oncology staff/facilities to ensure Special Salary Rates and other incentives are available to improve recruitment in VA for critical and hard to fill positions. Assist Radiation Oncology facilities with data for market pay and relevant reports 7.3. Conference Coordination Reach out to potential speakers for conferences hosted by the National Radiation Oncology Program Office. Logistics coordinator for guest speakers. Deliverables: Assessment Reports: Comprehensive reports on the evaluation and recommendations for external practices providing radiation therapy services to Veterans. Chart Review Reports: Detailed summaries of the chart review processes and outcomes. Conference Coordination Plans: Detailed plans for each industry conference, including schedules, speaker lists, and logistical arrangements. Reporting Hours: Contractor shall provide electronic timesheets to COR for hours worked on this project monthly and payment will be made once date entry is validated, not to exceed 2,080 hours. Government Furnished Property/Equipment/Information: The National Radiation Oncology Program Office will issue a PIV card, provide a laptop computer to perform services. Directions and instructions to perform these specialized services will be provided by the NROP s National Program Executive Director and Administrative Officer. 1. GENERAL. This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy. 2. VA INFORMATION CUSTODIAL LANGUAGE. This entire section applies to all acquisitions requiring any Information Security and Privacy language. a. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter contract ) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License. b. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data General. c. VA information will not be co-mingled with any other data on the contractor s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization. d. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations. e. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies. f. The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service. g. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor. h. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the…
Version history
SAM.gov has posted 2 notices under solicitation 36C24526Q0584, oldest first.
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