19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse.

Open — responses due 30 Nov 2026 (16 days left) · No Set aside used · Department of State · Windhoek, NA-KA · NAICS 56172 · Solicitation 19WA8026Q0036

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Solicitation details

Solicitation number	19WA8026Q0036
Notice ID	e6f9ed9291bf4be6a961fd28745d8d2b
Agency	Department of State
Contracting office	U.S. EMBASSY WINDHOEK
NAICS code	56172
Product / service code (PSC)	H179
Set-aside	No Set aside used
Notice type	Solicitation
Posted	04 November 2026
Response deadline	30 November 2026
Place of performance	Windhoek, NA-KA, NAM
Competition	Competitive

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AI read of this solicitation

FedSift read the solicitation and pulled out what decides a bid, quoting the document wherever it makes a claim. Analysed 06 November 2026.

What is being bought

Janitorial services for the U.S. Embassy office building and warehouse in Windhoek, Namibia.

Daily, weekly, monthly, quarterly, semi-annual, and annual cleaning.
Cleaning of offices, restrooms, common areas, and specialized spaces.
Contractor supervision and workforce management.
Provision of cleaning equipment, government provides consumables.
Compliance with safety, personnel security, and local regulations.

Competition

Full and open competition — no set-aside restrictions; any responsible offeror may bid.

Deal-breakers

Registration in the System for Award Management (SAM) database prior to submitting an offer.
“All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7.” — SAM.gov description
Obtaining and providing copies of all necessary licenses and permits required by local law.
“Provided copies of all licenses and permits required by local law.” — p. 46

Key risk

The Offeror must include Defense Base Act (DBA) insurance premium costs covering employees, which adds a specific and mandatory cost burden for OCONUS operations.
“The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees.” — p. 46

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Description

The U.S. Embassy in Windhoek hereby provides the following solicitation notice in respect of the issuance of a Request for Quotation (RFQ) for: Janitorial/cleaning services at the U.S. Embassy Office building and General services warehouse in Windhoek, Namibia. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways. The anticipated performance period is for a base year, with four one-year option periods, if exercised by the Government. All responsible sources may submit a quotation, which will be considered. The U.S. Government may award the contract, based on the initial offer, without any discussions. The resultant contract will be a fixed priced type of contract for its duration. The Government is planning a pre-quotation conference which will be on November 16, 2026 at 09h00AM Namibian time. All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021) Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 15 MB, if it does, then you might have to send more than one email. Alternatively, offers may be submitted at the U.S. Embassy offices at the following address: 38 Metje Street, Klein Windhoek, Windhoek, Namibia.

Version history

SAM.gov has posted 2 notices under solicitation 19WA8026Q0036, oldest first.

16 October 2026 — Presolicitation
04 November 2026 — Solicitation (this page)

Documents in the solicitation package

4 files are attached to this notice.

Janitorial Services EMB and Warehouse. Invitation to Tender.pdf
Janitorial Services EMB and Warehouse. Cover letter (dtn).pdf
Solicitation – Commercial Item (SF-1449)
Janitorial Services EMB and Warehouse. Solicitation.pdf

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Source: this notice on SAM.gov. FedSift republishes public federal procurement data and is not affiliated with the U.S. Government. Always confirm dates and requirements against SAM.gov before responding.