J061--541 Electrical Power Distribution Equipment Testing, Inspection, and Maintenance (VA-27-00000997) - VAMC Cleveland

Page 3 of 3 This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Electrical Power Distribution Equipment Testing, Inspection, and Maintenance. VAMC Cleveland, is seeking sources capable of complete the services described in the Statement of Work below. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance STATEMENT OF WORK (SOW) as of 3/7/2026 1. Contracting Officer s Representative (COR). Name: TBD Section: Address: 10701 East Blvd, Cleveland, OH 44106 Phone Number: TBD Fax Number: TBD E-Mail Address: TBD 2. Contract Title. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance 3. Background. Louis Stokes VA Medical Center, Cleveland, Ohio located at 10701 East Boulevard, Cleveland, Ohio 44106 is seeking a qualified contractor to provide, labor, materials, equipment, transportation, and supervision necessary to provide on-site full electrical power distribution equipment testing, maintenance, and inspections. Full maintenance includes on-site testing, maintenance and annual preventative maintenance inspections (PMI s). 4. Scope. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and inspection, testing, and/or calibration of the Electrical Power Distribution Equipment and all of its components at the Cleveland VA Medical Center of facility Electrical Power Distribution Equipment meeting NETA standards. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract. In the event faults or repairs identified during maintenance or inspection exceed basic repair, Contractor shall submit cost estimate and Scope of Work to COR for routing to CO for approval and contract modification. No repairs or work outside the scope of this contract shall be performed prior to CO approval and fund allocation. All quotes for repair parts shall be provided at the agreed upon discounted GSA rate. Power distribution equipment maintenance schedule includes tri-annual testing, maintenance and inspection. Tri-annual testing of power distribution equipment outlined in section 5.10 of this SOW. 5. Specific Tasks. Onsite testing, inspection, minor repair, and housekeeping. 5.1 Substation and Transformer Maintenance completed tri-annually January May (Testing Period may be adjusted to meet medical center needs) Visually inspect, tighten hardware and torque bolted connections. Manually operate each switch to check operation of auxiliaries and interlocks. Check contact wipe, clearances and gaps as described in the manufacturer's instruction book. Clean and lubricate all moving parts with manufacturer's approved lubricants. Check electrically operable devices by conducting operating tests as described by manufacturer s instructions. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service. Verify the Kirk Key interlock system. Test bus for insulation resistance. The vendor is responsible for a thorough cleaning of all substations which includes all the bus, wiring, inside panels, and any and all supporting parts. All cleaning products must meet substation manufacture factory specifications. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Wipe down all sides and top of cabinet, substation or panel to remove dust/debris. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs. Upon completion the COR will inspect the substation for cleanliness. The vendor is responsible for inspecting the inside of the substation and confirms no foreign objects have been left inside the substation prior to returning to service. Liquid cooled transformers must have the cooling liquid tested and replaced when tests indicate that the liquid no longer meets manufacturer's specification. The liquid must be re-filled to meet the manufacturer's specifications. Test insulation resistance of both high and low voltage windings to ground and each other. Inspect temperature relays, gauges, switches and alarms. If equipped with fans and pumps, verify proper operation and test. Verify three (3} phase transformer turns ratio on all taps using a three (3} phase test set. Power factor test. Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment. Test insulation resistance of both high and low voltage windings to ground. Inspect temperature relays, gauges, switches, and alarms. Test fans, if equipped, and inspect all vent filters. Ensure proper routing of thermocouple leads. Verify transformer turns ratio on all taps. Visually inspect and clean transformer windings. Check torque on all accessible bolted connections. Clean cells and bus components. Test bus for insulation resistance. Visually inspect the main bus. Test all accessible bolted bus connections for proper torque and integrity. Test protective relays. Verify potential and control transformers. Check the breaker lifting device for proper operation. Verify the key interlock system. Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts. Verify the proper functioning of all indicating devices. Bolted pressure switches: Clean, lubricate and verify electrical and mechanical operation. Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts. Verify the proper functioning of all indicating devices. Verify the proper operation of the control power transfer equipment. Functional test all protective relays, where permitted. Switchgear and Switchboard Assemblies. Transformers 500 Kilovolt-Amps (kVA) or larger Switches, Vacuum, Medium-Voltage Switches, Air, Low-Voltage. Switches, Air, Medium-Voltage, Metal-Enclosed Motor Control, Motor Starter, Medium-Voltage Motor Control, Motor Starters, Low-Voltage. Metal Enclosed Busways Switches, Air, Medium-Voltage, Metal-Enclosed Switches, Vacuum, Medium-Voltage Transformers, Dry Type, Air-Cooled, Low-voltage, Small. Transformers, Dry Type, Air-Cooled, Low-voltage, Large. Transformers, Liquid-Filled. Circuit Breaker Maintenance 400 amps and above completed tri-annually January May (Testing Period may be adjusted to meet medical center needs) Clean and lubricate, as necessary. Operate the breaker racking mechanisms to verify smooth operation. Operate the breakers to check the operation of auxiliaries and interlocks. For low voltage breakers, inspect arc chutes, contacts and insulation structures in accordance with the manufacturer's instruction manual. Test each breaker with a portable secondary injection test set or primary injection test set. For medium voltage breakers, inspect interphase barriers and insulation structure for signs of damage or contamination. Check contacts in accordance with the manufacturer's instruction manual. Test insulation resistance. Test contact resistance. Circuit Breakers, Air, Insulated-Case/ Molded-Case. Circuit Breakers, Air, Low-Voltage Power. Circuit Breakers, Vacuum, Medium-Voltage. 5.3 Ground Resistance Testing completed annually July Test Ground resistance for the main MV room and all 24 substations throughout the facility. Refer to VAH 1028 FY16. Grounding Systems. Ground-fault Protection Systems. 5.4 IR Imagery completed annually in July Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment…