Inactive on SAM.gov — responses were due 20 Aug 2026 · Unrestricted (full and open) · Department of Veterans Affairs (VA) · Dallas · Qty 1 · NAICS 339112 · Solicitation 36C25726Q0822
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Description
This market research notice is being conducted by Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities. Brand name or Equal Refrigerators Equipment Manufacturer: Helmer Equipment Model(s) LN NO Part# Model Description / Details QTY 1 5115105-1 iPR105-GX iPR105-GX i.Series® Pharmacy Refrigerator - Undercounter, 5.3 cu ft (150 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration) 4 2 4080031-1 Handle Option: Flexlock Adapter Factory Installed (for Undercounter Refrigerators with Blue Exterior and Right Hinge Door, GX models, 5 cu ft) 4 3 4120000-1 Monitoring Option: Ballast, Solid, Factory Installed (for Undercounter Refrigerators, GX models, 5 cu ft) 1 4 1. General Application & Certification Designed for high-performance storage of medical and scientific/pharmaceutical products, including vaccines. Certified to the NSF/ANSI 456 Vaccine Storage Standard. Listed by a Nationally Recognized Testing Laboratory (NRTL) to UL and CSA safety standards (e.g., IEC/UL 61010-2-01 and IEC 61010-1). ENERGY STAR certified as a High Performance Refrigerator. ADA compliant; unit must fit under a standard 34-inch high, ADA-compliant countertop. Rated for indoor, non-residential use only. Suitable for non-corrosive, non-flammable, non-explosive environments. 2. Capacity & Physical Dimensions Storage volume: 5.3 cu ft (150 L). Interior dimensions (w x h x d): 19.5 x 19.9 x 22.8 in (496 x 505 x 580 mm). Exterior dimensions (w x h x d): 24 x 31.5 x 26.7 in (610 x 798 x 678 mm). Net weight: 182 lb (83 kg). Shipping weight: 243 lb (111 kg). Clearance requirement: minimum 3 in (76 mm) at rear only; front-ventilated design eliminates need for top or side clearance. Interior storage: two (2) ventilated, adjustable drawers, each 16.7 x 4 x 20.6 in (424 x 101 x 523 mm), rated to 100 lb (46 kg) max capacity per drawer. 3. Temperature Performance Operable temperature range: +2 C to +10 C, adjustable set point (default +5 C). Ambient operating temperature tolerance: +15 C to +32 C (+59 F to +90 F). Temperature uniformity: 1.0 C under normal operating conditions. Temperature stability: 0.72 C. Recovery to 8 C following a 3-minute door opening: 11 minutes. Pull-down time to 4 C: 37 minutes. Energy consumption: 1.37 kWh/day. Noise emission: 42 dB. Heat rejection: 460 BTU/hr. Must meet the temperature performance requirements included in the NSF/ANSI 456 Vaccine Storage Standard. 4. Refrigeration System Compressor-based, forced-air refrigeration system. Hermetic, variable-speed compressor technology for stable temperature control. Environmentally compliant refrigerant (EPA SNAP compliant, e.g., R600a/Isobutane or equivalent low-GWP refrigerant). Automatic defrost. Direct-expansion, forced-air evaporator design. 5. Controller, Monitoring & User Interface Color touchscreen door-mounted control interface, 7 in (177 mm), selectable C/ F display. Microprocessor-based controller with touchscreen input and display. Lockable door with password-protected settings; optional PIN-based access control. Stainless-steel RTD control sensor. Communication ports to include, at minimum: USB, remote alarm contacts, and Ethernet (RJ45) connectivity, with API availability for integration. Battery backup providing 20 hours of display and alarm function during power loss, via rechargeable 12V lead-acid battery. 6. Alarms & Data Logging Power failure alarm. Fully adjustable high/low temperature alarms with automatic self-testing capability. Adjustable door-ajar alarm. Adjustable condenser temperature alarm. Min/Max temperature display and reset function. Data download capability via USB in standard formats (CSV and PDF). Onboard event logging (alarms and door openings), downloadable via USB. Onboard temperature logging, downloadable via USB. Interactive/graphical temperature history display. Optional access logging when integrated access control is installed. Includes a temperature monitoring ballast (bottle-based buffer probe) to simulate vaccine vial thermal response. 7. Construction & Durability Bacteria-resistant powder-coated interior and exterior finish. Solid, field-reversible door. Rear access port, 0.75 in (19 mm) diameter, for external monitoring probes. Sustainable, EPA/SNAP-approved foam insulation. Adjustable leveling feet (required for proper operation); optional casters. 8. Electrical Requirements Operable on standard facility electrical service: 115V 60Hz (or 220 240V 50/60Hz for international use). Maximum current draw: 1.4A (115V) / 0.85A (230V). Facility supply rating: dedicated branch circuit with earth ground, minimum 15A (110 120V) or 10A (220 240V), per local electrical safety codes. Supplied with a hospital-grade NEMA 5-15 power cord, 8 to 10 ft (2.4 3.0 m) in length (115V 60Hz configuration). 9. Documentation & Warranty Certificate of Calibration provided, generated using an ISO 17025-certified, NIST-traceable thermometer. Manufacturer warranty coverage: 7 years compressor, 2 years parts, 1 year labor. Validation documentation (IQ/OQ) available upon request. 10. Controller Software / User Interface (i.C3 or Equivalent) The unit's electronic controller and monitoring software shall meet or exceed the following salient characteristics: Display & Navigation Color, icon-driven touchscreen interface, minimum 7 in (177 mm), door-mounted. Home screen displaying, at minimum: current chamber temperature, Min/Max temperature, alarm condition status, date/time, and battery status indicator. Configurable/rearrangeable application icons (minimum 5 displayable on Home screen). Multi-language display support with user-selectable language. Selectable temperature display in C or F. Selectable date format and 12-hour/24-hour time format. Adjustable screen brightness (minimum 3 settings). Home screen screensaver displaying rolling 24-hour temperature graph after a period of inactivity, capable of being enabled or disabled. Temperature Monitoring & Graphing Real-time display of primary monitor probe temperature; secondary monitor probe display supported on applicable models. Min/Max temperature tracking since last reset, with manual reset capability. Historical temperature graph capable of displaying at minimum 62 days of logged data. Selectable graph time span (minimum 1-day and 7-day views). Graphical indication of high/low alarm limits, with color change (e.g., green/red) when temperature is within/outside alarm limits. Graph zoom feature for detailed inspection of a selected time segment. One-touch/point-query feature to display date, time, and temperature at any selected point on the graph. Visual indication on the graph of door openings, alarm conditions, alarm tests, and (for freezers) defrost cycles. Alarm Management Fully adjustable high/low temperature alarm setpoints and time delays for primary (and secondary, if installed) monitor probes. Adjustable alarm setpoints/time delays for: compressor high temperature, power failure, probe failure, and door-open duration. Built-in automatic alarm test function (e.g., Peltier-based) for high and low temperature alarms, completing in approximately 5 minutes without affecting chamber temperature. Audible alarm with adjustable volume and selectable tone. Adjustable, user-selectable mute duration (minimum range of 1 60 minutes). Visual and audible power-failure alarm, supported by battery backup. Data Logging & Records Onboard Event Log recording alarm-type events (minimum 100 most recent events), including event type, start/end date-time, and start/end temperature. Event acknowledgment capability, allowing entry of event cause, corrective action taken, and user signature/identification. Optional Access Control Log recording user identity (or denied/override status), date, time, door-open duration, and access method (minimum 100 most recent events). Event log formatting that visually distinguishes new/unviewed, viewed, and downloaded records. Data Transfer & Connectivity USB port supporting data download and firmware upload. Ethernet (RJ45) connectivity with an available API for integration with external monitoring/BMS systems. Data export in industry-standard CSV format, including separate primary probe, secondary probe (if applicable), event log, and access log files. Report export in PDF format, including temperature graphs and alarm event data, with selectable report duration (1-day, 7-day, or all). Support for downloading a minimum of 3 months of data in a single export. Field-upgradable firmware via USB. Access Control & Security (if equipped) Password-protected settings menu to prevent unauthorized configuration changes. System Administration User-adjustable temperature setpoint via the touchscreen interface. Factory-set device control parameters (e.g., compressor rail temperatures, startup delay) viewable, with modification restricted to qualified service personnel. Sensor calibration function allowing offset adjustment for monitor, control, and compressor probes…
Version history
SAM.gov has posted 3 notices under solicitation 36C25726Q0822, oldest first.
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