Inactive on SAM.gov — responses were due 13 Mar 2026 · Service-Disabled Veteran-Owned Small Business Set Aside · Department of Veterans Affairs (VA) · Hines, IL · NAICS 334210 · Solicitation 36C25226Q0317
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A newer version of this notice has been posted. SAM.gov republished solicitation 36C25226Q0317 on 08 July 2026. This page is kept because it is a real record, but the current requirement, dates and attachments are on the latest version. Read the latest version →
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SAM.gov marked this notice inactive — responses were due 13 March 2026.
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Can be bid as a nonmanufacturer: 500 or fewer employees, normally sells this item, takes possession of it, and supplies a product made in the US by a small manufacturer unless SBA has waived that. 13 CFR 121.406(b)
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Description
Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06. This solicitation is set-aside for SDVOSBs. The associated North American Industrial Classification System (NAICS) code for this procurement is 334210, with a small business size standard of 1250 Employees. The FSC/PSC is 6350. The Great Lakes Acquisition Center on behalf of the Edward Hines, Jr. VA Hospital is seeking to purchase an emergency mass notification system. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Year pricing include additional details based on approach. Inclusive of all 1 YR 1001 Option Year 1 Support 1 YR 2001 Option Year 2 Support 1 YR 3001 Option Year 3 Support 1 YR 4001 Option Year 4 Support 1 YR The contract period of period of performance is one base year and up to four (4) additional option years. The contract start date shall be established following award. Statement of Objectives The Edward Hines, Jr. VA Hospital requires an updated emergency mass notification system. This system will need to be compliant with all relevant federal, state, and local policies and regulations. Salient Characteristics: Can integrate with Cisco phones (audio and visual) Integrate with desktop and laptop computers (audio and visual) Integrate with cell phones Integrate with current Emergency Alerting and Accountability System (EASS) Can integrate with Vocera Has an Enterprise Risk Assessment Alternative approaches that do not include all the above characteristics shall identify what is missing. ADDITIONAL PERFORMANCE REQUIREMENTS The vendor shall not store, collect, process, or transmit any VA sensitive data. The vendor shall provide remote implementation, configuration assistance, and technical support. All system configuration data, activation logs, and preset configurations are VA-owned on a VA-hosted server, with no contractor access to VA data at rest. Contractor personnel may remotely access the VA-hosted server only if the VA grants access for implementation assistance. Contractor personnel shall not connect contractor laptops to VA networks. Remote access is performed through VA-approved secure methods only if granted by Hines VA. No VA sensitive data is accessed. Access is limited to system configuration. Work may occur without remote access if VA prefers. The system does not process VA sensitive information. It only handles: Activation triggers Desktop alert broadcast execution Cisco phone alerting signals Fire panel (dry contact) activations All data is non-sensitive. Operational alert data is stored on a VA-hosted server. KEY PERSONNEL AND TEMPORARY EMERGENCY SUBSTITUTIONS The contractor shall assign the following key personnel: NAME TITLE CONTACT INFORMATION During the first ninety (90) days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer, in writing, within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period of the contract, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes shall have comparable qualifications to those of the people being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of required information of the decision on the proposed substitutes. The contract should be modified to reflect any approved changes of key personnel. For temporary substitutions where the key person will not be reporting to work for three (3) consecutive workdays or more, the Contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above. VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Place of Performance/Place of Delivery Address: Edward Hines, Jr. VA Hospital 5000 South 5th Ave Hines, IL, 60141 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: Provisions FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2023) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Rerepresentation (JAN 2017) FAR 52.204-7 System for Award Management Registration (NOV 2024)(DEVIATION NOV 2025) FAR 52.217-5 Evaluation of Options (JUL 1990) (DEVIATION NOV 2025) FAR 52.225-2 Buy American Certificate (OCT 2022) VAAR 852.215-72 Notice of Intent to Re-solicit (OCT 2019) VAAR 852.233-70 Protest Content/ Alternative Dispute Resolution (SEP 2018) VAAR 852.233-71 Alternate Protest Procedure (SEP 2018) Clauses FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)(DEVIATION OCT 2025) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government (NOV 2021) FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements (JAN 2017) FAR 52.204-13 System for Award Management-Maintenance (OCT 2018)(DEVIATION NOV 2025) FAR 52.209-6 Protecting the Government s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)(DEVIATION NOV 2025) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) Exercise within 5 days Preliminary notification within 10 days FAR 52.219-1 Small Business Program Representations (FEB 2024)(DEVIATION NOV 2025) FAR 52.219-8 Utilization of Small Business Concerns (JAN 2025)(DEVIATION NOV 2025) FAR 52.219-14 Limitations on Subcontracting (OCT 2022)(DEVIATION NOV 2025) Compliance required at the contract level FAR 52.219-33 Nonmanufacturer Rule (SEP 2021)(DEVIATION NOV 2025) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2025)(DEVIATION NOV 2025) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020)(DEVIATION NOV 2025) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)(DEVIATION NOV 2025) FAR 52.222-37 Employment Reports on Veterans (JUN 2020)(DEVIATION NOV 2025) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)(DEVIATION NOV 2025) FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)(DEVIATION NOV 2025) FAR 52.223-23 Sustainable Products (MAY 2024)(DEVIATION NOV 2025) FAR 52.225-1 Buy American-Supplies (OCT 2022)(DEVIATION NOV 2025) FAR 52.226-8 Encouraging Contractors to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small…
Version history
SAM.gov has posted 5 notices under solicitation 36C25226Q0317, oldest first.
05 March 2026 — Combined Synopsis/Solicitation (this page)
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