6515--Hospital Air Mattress Surfaces

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C24226Q0870 is issued as a request for quotation (RFQ) for Hospital Air Mattress Surfaces. This acquisition is set-aside for Service Disabled Veteran Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2026-01, effective date of 03/13/2026. This solicitation is set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees. The FSC/PSC is 6515. All interested parties shall provide quotations for the following: Statement of Work 1. Background: The James J. Peters VA Medical Center utilizes the Hillrom Centrella Smart+ Bed platform. To preserve patient safety, integration with existing local nurse call systems, and structural alignment, the facility requires specialized 36-inch-wide medical air surfaces manufactured precisely to interface with existing Centrella frames without compromising safety sensors or bottoming out metrics. 2. Scope: The James J. Peters VA Medical Center requires the procurement of Hospital Air Mattress Surfaces to support specialized patient skin integrity, advanced pressure redistribution, and microclimate management protocols. 3. Requirements: Salient Characteristics / Technical Requirements The Contractor shall provide commodities that meet or exceed the following explicit Salient Characteristics: Physical & Fit Specifications: Dimensional Alignment: Must feature exact 36-inch width and contour shaping designed strictly to interface with the current medical bedframes used at the Medical Center without restricting siderail operational movement or impeding integrated frame scale readouts. Width: 35.5 Length: Adjustable from 76 to 88 Thickness/Height: 8 Patient Weight Range: 70 500 lbs Performance Specifications: Weight Profile Support: The surface must utilize an automated weight-driven system adjusting pressure redistribution dynamically across a weight range of 70 lbs to 500 lbs. Microclimate Control: Must possess active, integrated blower-driven Microclimate Management technology to continuously extract moisture vapor and heat away from the patient's skin interface layer. Safety Interface Optimization: Must feature embedded sensor technology compatible with the Centrella frame's Side-Sitting Detection and advanced Bottoming-Out Protection mechanics to mitigate pressure-related injury risks during patient egress. Targeted Zones: Must provide integrated heel-slope features to achieve advanced pressure offloading at the patient's lower extremities. Infection Control & Cleanability: Seam Integration: The top cover must feature RF-welded or fluid-impermeable sealed seams to eliminate opportunistic fluid ingress. Disinfection Compliance: Materials must be rated to maintain physical integrity when subjected to standardized hospital-grade disinfectants (e.g., sodium hypochlorite, quaternary ammonium compound solutions). The table below summarizes the items currently used in the facility. Same or similar products that meet the salient characteristics described above are required: CLN # Product # Description Quantity 0001 P7922A05 Centrella Max Air Surf Air Surfaces 10 4. Place of Performance / Delivery James J. Peters VA Medical Center Warehouse 130 W. Kingsbridge Rd Bronx, NY 10468 5. Period of Performance 2 months (ARA). The full text of FAR provisions or clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp (VAAR) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR OVERHAUL) The following solicitation provisions and clause apply to this acquisition: FAR 12.205 Solicitation Provisions and Contract Clauses. The following provisions are included: 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-7 System for Award Management Registration 52.204-7 System for Award Management Registration, with Alternate I 52.204-90 Offeror Identification 52.207-6 Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) 52.209-12 Certification Regarding Tax Matters 52.219-2 Equal Low Bids 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan 52.223-4 Recovered Material Certification 52.225-2 Buy American Certificate 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-6 Trade Agreements-Certificate 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications 52.226-3 Disaster or Emergency Area Representation 52.229-11 Tax on Certain Foreign Procurements Notice and Representation 52.240-90 Security Prohibitions and Exclusions Representations and Certifications FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed…