J045--Backflow Prevention Assembly Testing for the Sepulveda VA Medical Center within the Greater Los Angeles VA Healthcare System

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, effective 03/13/2026. This solicitation is set aside for 100% for Service-Disabled Veteran Owned Small Business (SDVOSB). This is a firm fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220- Plumbing, Heating, and Air-Conditioning Contractors with a small business size standard of $19.0 Million. The FSC/PSC is J045 Maintenance, Repair, and Rebuilding of Equipment- Plumbing, Heating, and Waste Disposal Equipment. Wage Determination 2015-5613, Rev.32, Dated 05/13/2026 applies to this requirement. The Department of Veterans Affairs, Network Contracting 22, is seeking a qualified contractor to provide certified testing on 33 campus wide backflow prevention assemblies at the Sepulveda VA Medical Center, Greater Los Angeles VA Healthcare System. STATEMENT OF WORK (SOW) Contract Title: Campus Wide Backflow Testing. BACKGROUND Backflow prevention assemblies must be tested annually to ensure potable water system protection and compliance with the local water purveyor and applicable code. VA requires certified testing to maintain operational safety, documentation accuracy, and regulatory compliance. SCOPE OF WORK: The Greater Los Angeles VA Healthcare System requires a qualified contractor to provide annual testing of thirty three (33) backflow prevention assemblies located at Sepulveda Campus. The contractor shall furnish all labor, materials, tools, equipment, transportation, and supervision necessary to perform testing in accordance with all applicable federal, state, and local regulations, including VA and water authority requirements. Table 1: Backflow List: Manufacturer Model Size Serial number Location Device number Wilkins 975xl 1.25 3698080 Bldg. 103 Bd0020587 Watts 009m2qt .75 33726 Bldg. 1rm A46 Bd0039285 Wilkins 720A .5 T066514 Bldg. 20bsmt. Bd0046244 Wilkins 720A .5 T069954 Bldg. 20 bsmt. BD0051891 Wilkins 720 .5 248644 Bldg. 20 bsmt. BD0047207 Watts 007M2 .75 53914 Blr. Plant Bldg.202 BD0010334 Ames 3000SE (DA) 6 K0482 Blr. Plant Bldg.202 BD0010333 Wilkins 975xl 2 359484/ACR8018 Blr. Plant Bldg. 202 BD0010336 Wilkins 975xl 2 359459/ACQ0704 Blr. Plant Bldg. 202 BD0010335 Wilkins 975xl .75 2810468 Bldg. 1rm B-20 BD0039284 Wilkins 975 .75 612270 Bldg. 1 rm. DI system BD0039286 Wilkins 720 .5 248644 Rad. Rm 1603 BD0047207 Watts 909 .75 309817 Bldg. 7 back dock BD0037382 Watts 774 6 115649 Bldg. 20 ld. Dock fire system BD0039281 Watts LF909QT .75 059724 Bldg. 47 cage washer BD0039288 Watts LF909QT .75 059723 Bldg. 47 cage washer BD0039287 Ames 3000SS (DA) 4 1100023 IRM bldg. 201 next to mech. Rm BD0010329 Ames 2000B .75 02297 IRM bldg. 201 mech. Rm BD0010330 Wilkins 720 .5 248644 Bldg. 200 OPC rad. Rm 1603 BD0047207 Watts LF009M2QT 1 011264 Bldg. 201 IRM mech-ICW BD0010332 Wilkins 975xl .75 2810467 Bldg. 1 serv. Rm BD0052768 Wilkins 975xl .75 617262 Bldg. 7 mk up heating BD0052767 Wilkins 975xl .75 3729987 Bldg. 20 mk up heating BD0056300 Watts LF909QT .75 028700 Bldg. 22 ser. Rm. BD0052765 Watts LF909QT .75 060756 Bldg. 25 ser. Rm. BD0052764 Watts 009M3QT .75 49603 Bldg. 24 ser. Rm. BD0052766 Wilkins 975 .75 617261 Bldg. 99 mech room BD0056301 Watts 909M1QT 1.5 440972 Bldg. 200 pool BD0037384 Wilkins 720 .5 248644 Bldg. 200 Rad. Rm 1603 BD0047207 Wilkins 975xl 1.5 ACA9429 Bldg. 200 OPC bldg. mech room BD0010337 Watts LF909QT 1 057771 Bldg. 200 OPC rm 1120 jan closet 1306 BD0010338 Wilkins 975xl 1 459667 Bldg. 200 OPC rm 1912/ 1910 BD0010339 Wilkins 975xl 3 26696 Bldg. 40 Chiller Plant BD0039280 Contractor Tasks Contractor shall coordinate all work with the VA Program Point of Contact. Contractor shall test 33 backflow prevention assemblies of various types and sizes, including Reduced Pressure Principle Assembly (also called Reduced Pressure Zone Assembly), Double Check Valve Assembly, Pressure Vacuum Breaker Assembly, and Spill-Resistant Vacuum Breaker (also called Spill-Resistant Pressure Vacuum Breaker) units (See Table 1). Perform all testing in accordance with Los Angeles Department of Water and Power, City of LA, County Health test procedures. Contractor shall verify and document device type, size, serial number, location, and test values. Contractor shall complete all required backflow test forms provided by the VA facility point of contact. Apply updated test tags to each device indicating date, tester certification number, and pass/fail status. Immediately notify the PPOC of any failed devices. Provide written recommendations and quotes for any required repairs (if outside the scope). Contractor shall submit all completed test reports to the Los Angeles Department of Water and Power, City of LA, County Public Health when required and provide copies to the PPOC. Contractor shall complete all repairs and retest failed and repaired backflows within the contract s period of performance. CONTRACTOR QUALIFICATIONS: Hold current certification as a Backflow Prevention Assembly Tester in the state of performance. Maintain valid calibration records for all test equipment. Contractors shall comply with all VA safety, infection control, and security requirements. Deliverables: The contractor shall provide the following: Completed test reports for all 33 devices. Updated certification tags affixed to each tested device. Summary report listing all devices, locations, and test results. Notification report identifying any failures. Repair recommendations when applicable. SECURITY REQUIREMENTS The C&A requirements do not apply, and a Security Accreditation Package is not required 8. PERIOD OF PERFORMANCE: The period of performance will be 45 days from the date the purchase order is awarded. 9. PLACE OF PERFORMANCE: Sepulveda VA Medical Center 16111 Plummer St North Hills, CA 91343 hours of Work: Monday - Friday 6:00 AM 3:30 PM ** Excluding National holidays. National Holidays: New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Overtime & Holiday Pay: Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services rendered by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein. Contractor Employees The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). Badge Contractor shall obtain a Contractor I.D Badge from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented. Parking: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. Smoking: Contractor personnel may smoke only in designated areas. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthy environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every…