6515--554 (C) | Nursing Telemetry Upgrade (VA-26-00042999)

Request for Quote (RFQ) #: 36C25926Q0598 Philips Patient Information Center iX (PIC iX) Telemetry System Upgrade This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm ET, (July 31, 2026) All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to Christopher.Hollingsworth2@va.gov no later than 4:00pm ET, August 7, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0598. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1,250 employees. This solicitation is a 100% set-aside for SDVOSBs. List of Line Items; Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Patient Information Center iX Expand Manufacturer: Philips Part Number: 866390 1 EA $ $ 0002 PIC iX Hardware Manufacturer: Philips Part Number: 866424 33 EA $ $ 0003 Remote IIC Speaker Kit Manufacturer: Philips Part Number: 865053 16 EA $ $ 0004 Clin Config & Implementation: 1 Overtime Shift Manufacturer: Philips Part Number: 989803216601 5 EA $ $ 0005 2560: KVM, 4 Port Manufacturer: Philips Part Number: 989803207041 1 EA $ $ 0006 Acer LED Monitor 27 - Touchscreen Manufacturer: Philips Part Number: 989805710006 31 EA $ $ 0007 Stand: 27 Acer, Single, StarTech Manufacturer: Philips Part Number: 989805710030 31 EA $ $ 0008 2560: Multi-Video Mirror Sender 1 Manufacturer: Philips Part Number: 989803207001 1 EA $ $ 0009 2560: Multi-Video Mirror Sender 4 Manufacturer: Philips Part Number: 989803207011 3 EA $ $ 0010 2560: Multi-Video Mirror Receiver Manufacturer: Philips Part Number: 989803207031 7 EA $ $ 0011 2560: Remote Sender Manufacturer: Philips Part Number: 989803206981 16 EA $ $ 0012 2560: Remote Receiver Manufacturer: Philips Part Number: 989803206991 16 EA $ $ 0013 2560: Rack Console, 8 Port Manufacturer: Philips Part Number: 989803207051 9 EA $ $ 0014 CSN: Virtual Consult/Validate Manufacturer: Philips Part Number: 989803208261 3 EA $ $ 0015 Network Engineer: Standard Hours Manufacturer: Philips Part Number: 989803208121 24 EA $ $ 0016 Project Management: Foundation Manufacturer: Philips Part Number: 989803208681 20 EA $ $ 0017 Labor: Install/De-Install Equipment Manufacturer: Philips Part Number: 989805710138 125 EA $ $ 0018 Switch: Cisco Lyr 3, 24 Pt, SFP (Installed) Manufacturer: Philips Part Number: MXU0563 2 EA $ $ 0019 Switch: Cisco Lyr 2, 24 Pt, RJ45. PoE Manufacturer: Philips Part Number: MXU0567 53 EA $ $ 0020 Redundant Power: CiscoC9300-24S-A, 715W Manufacturer: Philips Part Number: 989803218961 2 EA $ $ 0021 Project Management: Foundation Manufacturer: Philips Part Number: 989803208681 20 EA $ $ Grand Total $ Description of Requirements for the items to be acquired; STATEMENT OF WORK 1. Purpose: 1.1 The Department of Veterans Affairs (VA), Eastern Colorado Health Care System (ECHCS), Rocky Mountain Regional VA Medical Center (RMR VAMC), has a requirement to upgrade, modernize, and replace end-of-support patient monitoring, clinical display, and supporting infrastructure components associated with the Philips Patient Information Center iX (PIC iX) environment. This requirement includes software upgrades, hardware upgrades, virtual server support, clinical displays, audio accessories, networking equipment replacement, and professional implementation services necessary to maintain continuity of FDA-regulated patient monitoring operations, ensure patient safety, and sustain clinical interoperability across inpatient and procedural care areas. 1.2 The upgrade is required to address manufacturer end-of-support (EOS) and end-of-life (EOL) conditions, mitigate cybersecurity and operational risk, and ensure continued OEM support, software compatibility, and regulatory compliance. The solution must integrate seamlessly with the existing Philips patient monitoring ecosystem and clinical workflows currently deployed at RMR VAMC. 2. Salient Characteristics: 2.1 General Requirements (Brand Name) The solution shall be Philips Patient Information Center iX (PIC iX) upgrades and associated components, brand name only. All software, hardware, accessories, and services shall: Be new, current-generation, OEM-provided items Be fully compatible with the existing Philips patient monitoring environment Be provided and supported directly by Philips Healthcare or OEM-authorized personnel Not require third-party adapters, unsupported software, or non-OEM components Be eligible for ongoing OEM support, updates, and lifecycle coverage Used, refurbished, or gray-market items are not acceptable. 2.2 Patient Information Center iX (PIC iX) Software Upgrades The contractor shall provide Philips PIC iX software upgrades to the current supported release, including software maintenance agreements as required. All software shall be FDA-cleared and authorized for clinical use in the United States. 2.3 Hardware, Virtual Server, and SQL Support The contractor shall provide OEM-supported hardware, operating systems, virtual server support, and SQL licensing necessary to support the PIC iX environment. Components shall support secure and continuous clinical operations. 2.4 Clinical Displays and Accessories The solution shall include OEM-compatible clinical displays, touchscreen monitors, mounting hardware, speaker kits, and video routing components necessary to support clinical workflows. 2.5 Networking Equipment Replacement (EOS/EOL) The contractor shall replace identified end-of-support networking equipment supporting the patient monitoring environment, including switches and redundant power supplies. 2.6 Professional and Implementation Services The contractor shall provide OEM-authorized professional services including clinical configuration, network engineering, project management, installation, de-installation, validation, and system readiness testing. 3. Warranty and Preventive Maintenance 3.1 Warranty and Support All equipment and software shall be covered under Philips OEM warranty and support beginning upon installation and acceptance. 3.2 Preventive Maintenance Requirements All preventive maintenance and repair services shall be performed by OEM-certified or OEM-authorized technicians using OEM-certified replacement parts. 4. Delivery and Installation 4.1 Delivery shall be FOB Destination to Rocky Mountain Regional VA Medical Center, Aurora, Colorado. Installation shall include full system configuration and validation. 4.2 Delivery Location: Rocky Mountain Regional VA Medical Center (Station 554) 1700 North Wheeling Street Aurora, CO 80045-7211 4.3 Delivery Hours of Operation: Monday Friday; 0700hrs 1500hrs; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States. New Year s Day Dr. Martin Luther King Jr s Birthday Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies. 4.4 Installation shall be performed by OEM-certified or OEM-authorized personnel and shall include full system assembly, integration, and configuration. 4.5 Following installation, the contractor shall perform operational and functional verification to confirm clinical readiness. 4.6 Acceptance shall occur after successful installation, verification of functionality, confirmation that all components are delivered, and receipt of required documentation. 4.7 Delivery Markings: Contractor shall deliver items in manufacturer's original…