S201--BUILDING DRONE CLEANING -36C262-26-AP-2261 | 605-26-1-6076-0011 | NEW REQUIRE | SBAR Submitted |

Attachment 1 - Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is for Full and Open Competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 488190 Other Support Activities for Air Transportation, with a small business size standard of $40 Million. The FSC/PSC is S201, Housekeeping Custodial Services. The Loma Linda VA Medical Center located at 11201 Benton St., Loma Linda, CA 92357 is seeking to purchase a one-time fuel transfer between underground storage tanks. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 1001 Option Year 1. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 2001 Option Year 2. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 3001 Option Year 3. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB 4001 Option Year 4. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods. 1 JB STATEMENT OF WORK TITLE: VA Loma Linda Healthcare System s (VALLHCS) Building Drone Cleaning BACKGROUND INFORMATION: The VA Loma Linda Medical Center (VALLMC) is located at 11201 Benton Street, Loma Linda, CA 92357. The hospital campus includes the Main Building (Building 2), Eye Clinic (Building 29), Audiology (Building 30) and the Cancer Building (Building 31), and the Valor Building (Building 32). The buildings require routing pressure wash cleaning to eliminate dirt, dust, spiderwebs, etc., and improve the overall appearance of the buildings. Ordinarily pressure washing a building, booms, lifts, ladders, and scaffolding are needed to safely access all areas of the buildings. The use of a drone with a water supply hose "tethered" to it, supplying the nozzle of the hose with filtered and heated water is safest, the least evasive way to perform building cleaning. With the latest drone cleaning technology, the use of extra equipment is not needed to access those hard-to-reach areas maintaining safe patient access to all medical buildings. OBJECTIVES: The purpose of this contract is to have a contractor furnish all labor, materials, equipment, services, tools, incidentals, and supervision required to service, provide comprehensive cleaning services for all exterior façades, windows, and hard surfaces at the VA Loma Linda property. Provide cleaning services that adhere to all safety regulations and standards to create a safe and compliant environment. These services will utilize advanced technology, including drones and industrial-grade equipment, to ensure superior quality, efficiently and with minimal disruption to VA operations and patient care. SCOPE: Pre-Work Inspection: The contractor shall conduct a Pre-work Inspection to gather photo documentation and identify potential challenges. The contractor shall document the conditions of windows and facades before starting the cleaning process. Preparation: The contractor shall Set out construction cones and signs to notify the public of drone cleaning operations. The contractor shall ensure all necessary safety measures are in place to protect both workers and the public. The contractor shall provide a FAA-licensed Drone pilot. Cleaning Process: The contractor shall use a soft-washing technique that includes a combination of heated water, appropriate pressure, and customized cleaning solutions when necessary. The contractor shall use a heated water window cleaning technique and applied with moderate pressure. Interior Exterior Glass Cleaning: The contractor shall Squeegee all interior and exterior glass (below 20 feet) using brush/squeegee pole cleaning. Ensure windows are cleaned from edge to edge, resulting in dry, streak-free glass. Review and Quality Control: The contractor shall conduct a thorough review of the cleaned areas. Treat any missed sections to ensure consistent quality across all surfaces. Hard Surface Cleaning: The contractor shall use soft-wash clean water, applying pressure up to 4500 psi and up to 200-degree heat/steam. Employ a surface cleaner to remove tough stains and ensure long-lasting results. Soft-Wash Cleaning Water Method: The contractor shall utilize drones and double-filtered deionized water to perform complete exterior commercial cleaning. The contractor shall ensure the water is filtered to less than 10 parts per million of total dissolved solids for a spot-free cleaning. Drone Capabilities: The contractor shall ensure that the drone reaches heights of up to 175 feet, operates in wind speeds up to 20 mph, and ensures positioning accuracy within a few centimeters. Monitor all parts of the drone via the integrated Health Management System on the remote control. Equipment: The contractor shall provide industrial-grade conventional cleaning equipment, heated water, and appropriate pressure for the cleaning process. PERIOD OF PERFORMANCE: Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday. Daytime hours: 6 am to 4 pm Evening hours: 4 pm to 8 pm Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements. PLACE OF PERFORMANCE: VA Loma Linda 11201 Benton St Loma Linda, CA 92357 LICENSING REQUIREMENTS: Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. Offeror must be certified and possess a current Department of Transportation, Federal Aviation Administration, Remote Pilot Certification. General Building license (Class B) Must be a vendor in System for Award Management (SAM). SPECIFIC REQUIREMENTS: Contractor shall schedule start date with POC or designee five (5) business days in advance. Contactor personnel shall have valid Loma Linda PIV badges before starting work. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Structural Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Structural Supervisor that energy sources will be restored and require verification. Contractor s supervisor or lead technician are to check in with VALLHCS Structural Supervisor, or in their absence, with Graphics Control prior to work each day. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here OSHA Regulations, www.osha.gov NFPA, www.nfpa.org ANSI/ UASSC VHA MASTER SPECIFICATIONS, SECTION 08 51 13 Aluminum Windows cleaning Section 04 01 00 Maintenance of Masonry RECOGNIZED HOLIDAYS: The following is a list of all Government recognized holidays: New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. CONTRACTOR EMPLOYEES: Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it. XI. SMOKING AND VAPING POLICIES…