R614--New Document Shredding Contract - Expedited Response Requested POP: July 1, 2026 - June 30, 2031
Inactive on SAM.gov — responses were due 15 Jun 2026 · Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) · Department of Veterans Affairs (VA) · Oklahoma City, OK · NAICS 561990 · Solicitation 36C25926Q0528
Following NAICS 561990? Get new solicitations in it by email as they post — no account needed.
A newer version of this notice has been posted. SAM.gov republished solicitation 36C25926Q0528 on 15 July 2026. This page is kept because it is a real record, but the current requirement, dates and attachments are on the latest version. Read the latest version →
What happened next
SAM.gov marked this notice inactive — responses were due 15 June 2026.
No award notice on SAM.gov yet. Not every award is posted there, so this does not mean it went unawarded.
Email me when the award is announced. One email, when SAM.gov posts the award notice. Not every award is posted there; if none appears within six months we'll tell you and stop. No account needed.
This one has closed. We'll email you when new NAICS 561990 (All Other Support Services) solicitations post — the first email lists what is open right now, then at most once a week, only when something new posts. No account needed; unsubscribe in a click.
Description
Page 1 of 13 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation 36C25926Q0528 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FY26.07B 04/28/2026, FAC 2026-01 03/13/2026. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 561990 All Other Support Services, with a small business size standard of $16.5 million. This solicitation is 100% set-aside for SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES (SDVOSBs). CONTRACT TYPE: Firm-Fixed Price. Department of Veterans Affairs On-Site Document Destruction Services Oklahoma City VA Health Care System Statement of Work DESCRIPTION OF SERVICES REQUIRED: The Oklahoma City VA Health Care System is requesting a contractor to furnish on-site, commercial, secured collection and destruction of confidential documents (to include on-site Interim Destruction and off site Final Destruction), paper and patient privacy information for sites within the Oklahoma VA Health Care System area of responsibility. NOTE: There is no requirement for the contractor to be NAID (National Association for Information Destruction) certified. All document destruction procedures will be followed per VA Directive 6371, Destruction of Temporary Paper Records. SPECIFICATIONS: Contractor will be required to accomplish the following: The contractor shall provide all personnel, supervision, equipment, and other services deemed necessary to perform all work as defined in this Statement of Work (SOW) The contractor shall clean up any residual material before leaving the site. All interim shredding shall take place in/on the Government owned or leased facilities herein and shall be witnessed by a VA employee authorized to witness the destruction of sensitive VA material. The contractor shall maintain liability insurance for the duration of the contract. Insurance shall be adequate to cover all situations that could develop under this contract. The contractor shall follow all Veterans Administration, Local, State, and federal laws and/or regulations, to include VA Directive 6371, Destruction of Temporary Paper Records regarding the transportation and destruction of classified medical documentation. Any (to include new) laws, regulations and or directives that are undated shall be followed as per the date of the update. The contractor shall ensure that access to Personally identifiable Information (PII) is limited to authorized personnel and shall be kept in strict confidentiality. The Contractor is further informed that in accordance with provisions of the Privacy Act and the Health Insurance Portability and Accountability Act of 1996 (HIPAA), criminal penalties may result for knowingly and willfully disclosing information of this type. On a quarterly basis, regardless of whether the shredding takes place on or off site, provide a sample of the shred outputs to ensure the terms of the contract and constitute the level of destruction required in VA Directive 6371. HOURS OF OPERATION: Business hours are between 8am-4:30pm, Monday through Friday, excluding Federal Holidays. The eleven holidays observed by the Federal Government are: New Year s Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Independence Day July 4th Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Christmas Day Any other day specifically declared by the President of the United Sates to be a national holiday. Holidays that fall on Saturday are usually observed on the preceding Friday and holidays that fall on Sunday are usually observed on the following Monday. CONTRACTOR PERSONNEL, BADGES, AND PARKING: The selection, assignment, reassignment, transfer, supervision, management, and control of all employees in performance of the SOW/contract shall be the responsibility of the contractor. However, the contractor shall comply with the general intent and specific policies set forth in the Statement of Work concerning conduct of employees as reference herein. When the Government directs, the contractor shall remove from performance of the contract any person who is identified as a potential threat to sensitive and/or patient information, the health, safety, security, general well-being, or operation mission of the activity and its population. The contractor shall be required to comply with all security policies/requirements of the Oklahoma City VA Medical Center. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. Documentation of a National Agency check with Inquiries (NACI) background check shall be provided to the Contracting Officer s Representative (COR) on all contract employees who will provide service to the Medical Center and all other locations. The contractor shall provide only personnel who are knowledgeable of all sites and locations of collection bins. Upon arrival, the contract employee shall check in with the COR or with Environmental Management Service (EMS) to be assigned an escort. Contractor employees shall not be on any federally owned or leased property without an escort. The contractor shall assign a Project Manager for the purpose of coordination, oversight, and management of this contract. All contract employees shall present a clean, neat appearance, be well groomed, and be easily recognized while working. The contractor and/or Project Manager shall be accessible and/or available by phone Monday through Friday, 8am until 4:430pm, excluding federally recognized holidays for answering questions to assist in meeting the facility s needs. The contractor shall provide their staff with company badges with photo identification and the employee s name. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with COR or designee. The Oklahoma City VA Medical Center does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstances. SAFETY AND FIRE PREVENTION The Oklahoma City VA Health Care System Safety Office is responsible for the enforcement of all safety regulation as they apply to the safety of VA employees, contractor employees, visitors, and patients. Any violations by contractor employees will be submitted to the Contracting Officer for mediation. In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of themselves as well as all occupants of the building. The contractor shall comply with all Federal State, Veterans Administration, and local safety and/or fire regulations. Contract employees shall smoke only in designated areas outside the building (owned or leased) by the Oklahoma City VA Health Care System. The contractor shall be responsible for providing all applicable training and personal protective equipment (PPE) to protect contractor employees from all hazards, including blood borne pathogens that may be encountered in the performance of this contract. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, pre-arranged scheduled will be made with the COR or designee. PRIVACY All VA sensitive information that is contained in paper records under the jurisdiction of VA shall be handled by the most secure, economical, and effective means in accordance with legal requirements. Personal Identifiable Information (PII) is the most common form of sensitive information handled at the Oklahoma City VA Health Care System and therefore requires the use of extraordinary procedures for its protection. PII that is not properly disposed of can result in actual or potential identity theft and can cause great personal hardship to the subjected individuals. It is imperative that the appropriate means of destruction be used for all VA temporary paper records. A BAA (Business Associate Agreement) will…
Version history
SAM.gov has posted 5 notices under solicitation 36C25926Q0528, oldest first.
09 June 2026 — Combined Synopsis/Solicitation (this page)
FedSift reads the full solicitation package — every attachment — and pre-extracts the compliance matrix, evaluation factors, key risks, win themes and deal-breakers, each with a verbatim quote and the exact PDF page it came from. It scores the opportunity against your company profile, tells you whether to bid as prime or sub, and ranks teaming partners who could close your gaps.
Source: this notice on SAM.gov. FedSift republishes public federal procurement data and is not affiliated with the U.S. Government. Always confirm dates and requirements against SAM.gov before responding.
