6525--518-26-3-7077-0021: Dental Oral Imaging Equipment (VA-26-00046459)

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 March 16, 2026. This solicitation is unrestricted for brand-name or equal products. The associated North American Industrial Classification System (NAICS) code for this procurement is 334517, with a small business size standard of 1,200 employees. The FSC/PSC is 6525. The Bedford VAMC, 200 Springs Road, Bedford, MA 01730 is seeking to purchase Dental X-Ray Equipment. All interested companies shall provide quotations for the following: Supplies/Services ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 9.00 EA __________________ __________________ HELIODENT PLUS T ADAPTER PLATE Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6242254 0002 9.00 EA __________________ __________________ HD PLUS WALL VERSION XL Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6256221 0003 18.00 HR __________________ __________________ TECH SERVICE 1 HOUR LABOR Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6149962 0004 1.00 EA __________________ __________________ ORTHOPHOS S11 2D/3D Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6680313 0005 1.00 EA __________________ __________________ 3D LABOR CHARGE Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6149954 0006 6.00 EA __________________ __________________ REMOVE EXISTING 6 HELIODENT Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6149962 0007 2.00 EA __________________ __________________ REMOVE EXISTING ORTHOPHOS Contract Period: Base POP Begin: 05-01-2026 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 6149962 GRAND TOTAL __________________ SALIENT CHARACTERISTICS HD Plus Wall Version XL Part Number 6256221 Brand Name or Equal The contractor shall furnish and deliver a Brand Name or Equal intraoral X ray system equivalent in form, fit, and function to the HD Plus Wall Version XL (PN 6256221). Any product offered as equal must meet or exceed the minimum performance requirements listed below. Mounting & Arm Configuration Wall mounted intraoral X ray system with an extra long arm providing a minimum reach of approximately 81 inches (2,040 mm). Arm design may be round or square, but must ensure smooth, quiet, and vibration free movement. Mechanical system must allow repeated repositioning without drift or sag. X ray Tube & Generator Requirements Tube voltage adjustable within 60 70 kV. Tube current approximately 7 mA DC. Focal spot size of 0.4 mm (IEC compliant). High frequency generator providing stable, consistent radiation output suitable for digital imaging. Exposure Range & Imaging Performance Adjustable exposure times from 0.01 seconds to at least 3.2 seconds. Compatible with digital sensors, phosphor plate systems, and traditional analog film. Must provide multiple preset exposure programs calibrated for different receptor types. Control Interface & Operation Modes System shall include a remote operation capability, allowing exposures to be initiated from a remote wall timer or external control point. Control panel or interface shall support pre-programmed settings, visual status indicators, and easy access for configuration and service. Automatic sleep mode required to reduce power draw during idle periods. Ergonomics & Safety Features Mechanical design must support one handed positioning with minimal resistance. Built in radiation safety features, including cable mounted remote trigger and distancing capability. Must comply with applicable electrical and radiation safety standards (FDA, IEC, UL, or equivalent). Durability & Construction Constructed with high durability materials designed for heavy, routine clinical use. Must provide vibration free imaging stability for consistent radiographic quality. Components must be robust enough to maintain precision over long-term operation. Accessories & Included Components All manufacturer required installation hardware, arm components, control units, positioning handles, and safety accessories must be included. Manufacturer documentation, operator manuals, and installation instructions shall be provided. Warranty & Support Minimum one year parts and labor warranty or equivalent to brand name. Installation and user orientation/training must be included. SALIENT CHARACTERISTICS ORTHOPHOS S11 2D/3D, Part Number 6149954 (Brand Name or Equal) The contractor shall furnish all labor, materials, equipment, and transportation necessary to deliver a Brand Name or Equal intraoral/extraoral 2D and 3D dental imaging system equivalent to the ORTHOPHOS S11 2D/3D (PN 6149954). Any product offered as equal must meet or exceed the following minimum performance requirements: Imaging Capabilities 2D and 3D Must provide both 2D panoramic imaging and 3D CBCT imaging in a single integrated unit. 2D sensor shall use CsI or equivalent scintillator technology and include autofocus or equal automatic sharpness optimization. System shall support panoramic, TMJ, sinus, bitewing, and other standard 2D dental radiographic modes. 3D imaging volumes must include selectable fields of view ranging from approximately 5×5.5 cm up to 11×10 cm or equivalent ranges suitable for endodontic, implant, and general dental diagnostics. System shall provide High-Definition (HD) 3D mode with voxel resolution of 80 µm or better. System must include a Low-Dose 3D mode, allowing CBCT exposures at dose levels comparable to 2D panoramic imaging while maintaining diagnostic utility. Must include artifact reduction technology for reducing metal artifacts in 3D imaging. Patient Positioning & Accessibility System must include automatic or guided patient positioning with adjustable head supports. Shall include a reproducible bite block or occlusal positioning system. System must be wheelchair accessible without requiring special adapters or equipment. Laser or similar visual alignment aids shall be provided for precise positioning in all imaging modes. Controls & User Interface Must include an integrated touchscreen control panel or equivalent, allowing selection of programs and exposure parameters. System shall allow remote operation from a connected workstation or control space. Must include pre-set imaging programs for adult/child patients, panoramic selections, and 3D volume presets. Workflow & Software Compatibility Fully DICOM compliant for storage, worklist, print, and modality communication. Must be compatible with standard dental imaging software platforms and support integration with CAD/CAM workflows. System must allow upgrades, expansion, or re-configuration to support future clinical needs (e.g., 2D 3D upgrades or cephalometric attachments), equivalent to the brand-name product s modular design. Performance & Safety Must comply with FDA, IEC, and all applicable radiation safety standards. Must provide stable, high quality image acquisition for all listed modalities. Shall include emergency stop and safety interlock features. Unit must maintain consistent image quality through automatic exposure control or equivalent. Mechanical & Operational…