Winter Snow Removal Hill, AFB (309th SWEG)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. Table 1: Solicitation Overview Solicitation Number FA8222-26-Q-0279KH Document Type Request for Quotes (RFQ) Procurement Type Combined Synopsis/Solicitation Set-Aside Status 100% Small Business Set-Aside NAICS Code 561730 Landscaping Services Size Standard $9,500,000.00 Technical Data Access Public (No restrictions) Response Date & Time Monday, October 19, 2026, at 5:00 PM MDT Primary Contact Email kevin.hutchison.2@us.af.mil Table 2: Schedule of Services (CLIN Structure) CLIN Description Qty Unit Timeline 0001 Snow removal IAW PWS 5 Months POP 01 Nov 2026 - 31 Mar 2027 1001 OY One - Snow removal IAW PWS 5 Months POP 01 Nov 2027 - 31 Mar 2028 2001 OY Two - Snow removal IAW PWS 5 Months POP 01 Nov 2028 - 31 Mar 2029 3001 OY Three - Snow removal IAW PWS 5 Months POP 01 Nov 2029 - 31 Mar 2030 4001 OY Four - Snow removal IAW PWS 5 Months POP 01 Nov 2030 - 31 Mar 2031 Section III: Performance Work Statement (PWS) 1. Description of Services The contractor shall monitor weather conditions and when accumulation reaches 1 inch or greater, the contractor shall clear snow and ice from sidewalks and entrances in accordance with (IAW) the building priority listing in Appendix B. Red highlighted areas are designated as primary for removal, and yellow highlighted areas are designated as secondary. Additionally, the contractor shall spread environmentally safe ice melt crystals to all cleared sidewalks and entrances to prevent ice accumulation. 2. Scope The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide routine snow removal services for the 309 Software Engineering Group (SWEG) facilities located at Hill AFB IAW the building maps. The contractor shall fully comply with all OSHA requirements. 3. Basic Service & Operational Parameters Plowing Trigger: Active snow removal is required when snow accumulation is 1 inch or greater between the hours of 6:00 AM and 5:00 PM, Monday through Friday (excluding Federal Holidays). Overnight Snow: When overnight snow accumulation exceeds 1 inch, the contractor shall ensure all snow is removed prior to 6:00 AM. Obstacles & Displacement: Contractor shall not move snow into locations that block entry/exit points, delivery bays, docking areas, fire hydrants, fences, or driveways. Removed snow shall not be disposed of in parking lots. Blocked sidewalks resulting from active construction barriers may be bypassed. Unusual Snow Conditions: The contractor shall respond to and remove unusual snow conditions (e.g., drifts) within 120 minutes of contact by the Government. Staging Areas: The Government will provide access to the gated areas between buildings 1515 and 2720, and two equipment staging areas (north of Building 1513 and south of Building 518). Contractor Supervision: The Contractor shall provide an on-site supervisor who will be the primary point of contact for the Government Contracting Officer Representative (COR). The Government will not directly supervise contractor employees. 4. Service Summary Table Performance Objective PWS Paragraph Performance Threshold Ice Melt Application 1 Completed IAW PWS para 1, 90% of the time Snow Removal IAW Appendix B 3.1 Completed IAW Appendix B, 90% of the time Overnight Snow Removal 3.2 Completed by 0600, 90% of the time Unusual Snow Conditions 3.5.1 Response within 120 minutes of notification 90% of the time 5. CDRL Summary Table Description CDRL No. Frequency First Submission Subsequent Submission Personnel Roster A001 As Required 15 Days After Award As changes are made Safety Plan A002 Once 15 Days After Award As updates are made Mishap Report A003 As Required notify POC 1 hour Within 3 days of mishap 6. Additional Requirements & Base Safety Accident/Mishap Reporting: The contractor shall report any injury or damage to Government property exceeding $2,000 to the COR within one (1) hour (CDRL A003). Damage Liability: The contractor is solely responsible for repairs/replacements of equal quality for any damage caused to real property, vehicles, road signs, sidewalks, guardrails, or fences by contractor operations. Base Access: Contractor personnel shall obtain base access passes by completing a Hill AFB Form 496. Federal Holidays: Service is not required on New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas. Appendix A Acronyms and Abbreviations AFB: Air Force Base CDRL: Contract Data Requirements List COR: Contracting Officer Representative IAW: In Accordance With OSHA: Occupational Safety and Health Administration OY: Option Year POP: Period of Performance PWS: Performance Work Statement SWEG: Software Engineering Group Appendix B Building Snow Removal Special Instructions Priority Bldg Sq Ft Notes / Special Instructions Total Area 86,734 Total Area of Combined Worksite 1 1513 10,340 Priority 1 1 1511 3,925 Sidewalks around building 1 1514 3,925 Priority 1 1 1515 20,613 North handicap ramp accumulates drifts; check regularly. Push snow into underground bay entrance to the Northeast or onto surrounding grass. 1 2720 4,044 Priority 1 1 2721 16,274 Priority 1 2 5 1,888 Remove snow from bay L to K and down the stairs 2 100 4,070 Priority 2 2 205 1,714 Raised walkway with an accessible ramp 2 517 6,520 Priority 2 2 518 8,049 Priority 2 3 1202 3,614 Raised sidewalks. Push snow to the East parking area. 3 1208 2427 Priority 3 3 1221 3,162 Raised sidewalks. Move snow to North side if it impacts parked cars. 3 1225 1,844 Raised sidewalks 3 1234 972 Raised sidewalks 3 1238 700 Raised sidewalks 3 1266 567 Raised sidewalks 3 1267 1,303 Raised sidewalks Section IV: Evaluation Factors (Lowest Price Technically Acceptable) Evaluation Factor Criteria Evaluation Method Factor 1: Technical Capability Offeror must submit a technical statement or spec sheet certifying capability to meet all requirements, response times, and building instructions in the PWS. Evaluated on a Pass/Fail (Acceptable/Unacceptable) basis. Factor 2: Price Total aggregate price of all monthly snow removal services across the base year and all option periods (CLINs 0001, 1001, 2001, 3001, and 4001). Award will be made to the lowest-priced, technically acceptable offeror. Section V: Key FAR/DFARS Clauses & Provisions (Incorporated by Reference) Clause / Provision Title Status / Applicability FAR 52.212-1 Instructions to Offerors Commercial Products and Services Applies in full; see submission instructions. FAR 52.212-2 Evaluation Commercial Products and Services Applies; evaluation is LPTA (outlined in Section IV). FAR 52.212-3 Offeror Representations and Certifications Complete online at SAM.gov or submit with quote. FAR 52.212-4 Contract Terms and Conditions Commercial Products and Services Applies in full. FAR 52.212-5 Contract Terms Required to Implement Statutes Applies; checked clauses include 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33. DFARS 252.204-7012 Safeguarding Covered Defense Information & Cyber Incident Reporting Mandatory DoD clause; applies in full. DFARS 252.232-7003 Electronic Submission of Payment Requests (WAWF) Applies for invoicing. Section VI: Quote Submission Instructions Step Action Required Deadline / Details Step 1: Submit Questions Email any technical or other questions to the Contracting Officer. Due no later than Wednesday, October 14, 2026, at 09:00 MDT. Step 2: Prepare Quote Offerors must submit: (1) Completed pricing for all CLINs (0001 through 4001), (2) Signed representations/certifications (if not on SAM.gov), and (3) Technical capability spec sheet/statement. Submit all files in PDF format via email. Step 3: Final Submission Email the complete quote package directly to: kevin.hutchison.2@us.af.mil Due no later than Monday, October 19, 2026, at 5:00 PM MDT. FAR 52.222-41 Service Contract Labor Standards is applicable to this contract and the Wage Determination documentation is atttached for Davis County, UT. *Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation and has no obligation to reimburse an offeror for any costs.