Z1AA--TV DIGITAL CONVERSION

SOURCES SOUGHT ANNOUNCEMENT: This is a SOURCES SOUGHT ANNOUNCEMENT ONLY , it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: Company name: (b) Address: (c) Point of Contact: (d) Phone, Fax (if applicable), and Email: (e) SAM Unique Entity ID: (f) Cage Code: (g) Tax ID Number: (h) Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate: Must provide a Capability Statement that addresses the organization s qualifications and ability to perform as a contractor for the statement of work described below. Failure to provide sufficient information may result in the Government s inability to determine whether the respondent is capable. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. Federal Supply Schedule Contracting # if applicable General Pricing All interested parties should submit information by email only to jameel.gordon@va.gov. All emails must have as the subject line, Sources Sought Notice No. 36C24526Q0850 Analog-to-Digital Signal Conversion. All submissions must be received no later than 3:00 PM (EST) on September 24, 2026. Statement of Work Title: Analog-to-Digital Signal Conversion Location: Washington DC VA Medical Center Address: 50 Irving Street NW, Washington, DC 20422 PURPOSE This Statement of Work defines the requirements to convert the patient and public television distribution system at the Washington DC VA Medical Center from analog to digital signal delivery, and to replace or supplement the display equipment that cannot receive a digital signal. The work covers headend and RF distribution reconfiguration, replacement of legacy patient-room displays that lack a digital tuner, installation of digital set-top converters where existing displays remain serviceable, extension of distribution service to Fisher House, network cabling to support the replacement displays, and full system programming, verification, and closeout documentation. The Contractor shall provide all labor, supervision, tools, test instrumentation, equipment, materials, transportation, consumables, documentation, and incidentals necessary to perform the work. BACKGROUND DCVAMC distributes television service to patient rooms, waiting areas, lounges, conference rooms, staff areas, and the Community Living Center over a campus RF cable plant. The plant and a substantial share of the connected displays predate the digital transition. As the signal is converted to digital delivery, displays without a digital tuner or without a tuner capable of the delivered modulation lose service. The VA Washington DC 2025 + 2026 TV Locations inventory (Attachment A) documents 321 television location rows across the Main Hospital, the Community Living Center, and associated areas. Within that inventory: 37 entries are legacy P15X-series patient-room displays flagged for digital compatibility concern 20 in the Main Hospital 4E area and 17 in the CLC Dialysis unit. One of the 4E entries is recorded as "4E North (?) P15X TVs," a plural entry of indeterminate count. 4 entries are GW-brand units (models K948 and PIT-1702) in the CLC rooms 2H-101(1), 2H-138(2), 2K-138(1), and 2K-154(1). The 2K-154(1) entry is annotated "NOT REPLACED." A large population of wall-mounted displays in waiting rooms, lounges, conference rooms, and staff areas requires a digital set-top converter rather than replacement, because the display itself remains serviceable. The inventory records approximately 19 locations as having no television and several as under construction or condemned. These are excluded from scope unless the Government directs otherwise in writing. Fisher House is not currently served by the campus distribution and requires a cable extension and receiver installation to bring it onto the converted system. The replacement patient-room displays specified in Section 4.1 are network-connected computing devices, not conventional televisions. Section 6 states the information technology and information security requirements that follow from that fact. Those requirements are not optional and are not severable from the installation work. SCOPE OF WORK The Contractor shall: Verify the installed television population against Attachment A and field-test the legacy P15X-series displays to confirm which units can and cannot receive the delivered digital signal (CLIN 0001). Reconfigure the headend and RF distribution plant for digital delivery, install distribution amplification, and repair signal pathway deficiencies identified during verification (CLIN 0002). Replace the 4 GW-brand patient-room displays and their mounting arms (CLIN 0003). Replace the P15X-series patient-room displays with interactive arm-mounted patient displays meeting the salient characteristics in Section 4.1, including mounting arms (CLIN 0004). Install digital set-top converters on serviceable wall-mounted displays in non-patient areas (CLIN 0005). Extend distribution service to Fisher House and install and test the Fisher House receivers (CLIN 0006). Install network cabling to each room receiving an Ethernet-capable replacement display (CLIN 0007). Program the channel map, verify signal quality end to end, orient facility staff, and deliver closeout documentation including an as-built channel map and a complete asset list (CLIN 0008). Complete all information technology and information security requirements in Section 6 before any network-connected device is placed into service. Coordinate all work with the COR, FMS, Engineering, OIT, the Information System Security Officer, IP&C, Safety, Nursing, and affected clinical services. EQUIPMENT The Government will accept any product meeting the characteristics stated below. Quoters shall submit manufacturer specification sheets demonstrating conformance for every proposed item. 4.1 Interactive Arm-Mounted Patient Display (38 units) CHARACTERISTIC MINIMUM REQUIREMENT Screen size 15.6 inches diagonal or greater Resolution 1920 × 1080 minimum Tuner Integrated ATSC and clear-QAM tuner (Air VHF/UHF, CATV, IRC, HRC); must acquire the modulation delivered by the DCVAMC headend without an external converter Content protection Pro:Idiom or equivalent hospitality content protection compatible with the DCVAMC distribution Mounting Compatible with a patient-TV articulating arm; VESA 75 × 75 mm rear mount acceptable Power Low-voltage Power over Coax or Power over Ethernet. Line-voltage-only units are not acceptable in patient rooms. Connectivity Ethernet (RJ45) and 75-ohm RF input, both required. Wireless is not an acceptable substitute for a wired Ethernet path. Camera and microphone NOT PERMITTED. Units furnished shall have no integrated camera and no integrated microphone. This is a patient privacy requirement and is not waivable. Operating system If the unit runs a general-purpose operating system, that OS version shall be actively supported by its publisher with security updates for a minimum of 36 months from the date of acceptance. See Section 6.2. Infection control Bleach-cleanable enclosure; antimicrobial plastics; sealed glass front Regulatory UL 60065 Annex Q, UL 62368-1 Annex DVB, or successor healthcare low-voltage listing; FCC Title 15 Part 47 Subpart B Accessibility Closed-captioning support; Section 508 conformance evidenced by a current VPAT Volume control Audio volume limiter, min/max volume limiter, and internal speaker disable Setup Password-protected setup menus; channel enable/disable and aliasing/remapping; bulk cloning of setup and channel map across the installed population Warranty Minimum 1 year parts and labor, manufacturer standard, passed through to the Government at no additional cost 4.2 Patient-TV Articulating Arm (42 units 38 replacement, 4 GW-brand) CHARACTERISTIC MINIMUM REQUIREMENT Reach 68 inches minimum from mounting point Cable management Internal, concealed, carrying coaxial AND CAT6 in the same arm Mounting Wall, headwall, or ceiling mount as required by the room condition; base pin sized to the existing mount where reuse is directed by the COR Load rating Rated for the furnished display weight with a documented safety margin Motion Articulating with adjustable friction; positionable by a seated patient without tools Finish Antimicrobial, bleach-cleanable, healthcare-appropriate finish Regulatory UL-listed 4.3 Clear-QAM Digital Set-Top Converter (38…