J045--Boiler Tuning Services at the Chalmers P Wylie VA Ambulatory Care Center (VAAC)

Sources Sought Notice This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Boiler Tuning Services, where the Qualified Boiler Technician shall perform diagnostic troubleshooting of issues via Preferred Controls (VAACC boiler controls programming app), Contractor must be qualified and licensed to operate Preferred Utilities programming. The NAICS code for this procurement is 238220 Plumbing, Heating and Air Conditioning Contractors, JSC- J045 Maintenance, Repair, and Rebuilding of Equipment and the small business size standard is $19,000,000.00. Responses to this notice shall be e-mailed to Lakrisha Jackson at Lakeisha.Jackson@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than Friday June 26, 2026 at 3:00 p.m. This notice is to assist the VA in determining sources only. A solicitation is not currently available. THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government. The Chalmers P Wylie VA Ambulatory Care Center (VAACC) in Columbus, OH is seeking sources capable of complete the services described in the Performance Work Statement below: PERFORMANCE WORK STATEMENT BOILER TUNING SERVICES As of: June 16, 2026 Section 1: General Information General: This is a non-personal services contract to provide semi-annual preventative maintenance, troubleshooting and tuning services of 3 Williams Davis 250 hp gas fired boilers for the Columbus, Ohio Chalmers P Wylie VA Ambulatory Care Center (VAACC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall provide all products and basic equipment, such as tools, ladders, diagnostic and testing devices, necessary to accomplish the tasks and performance requirements listed in this scope of work. Contractor shall furnish all labor, supervision, and management support necessary to provide required services. 1.2 Period of Performance: Base year: 10/1/2026-9/30/2027 First option year: 10/1/2027-9/30/2028 Second option year: 10/1/2028-9/30/2029 Third option year: 10/1/2029-9/30/2030 1.3 Place of Performance: Energy Center at the Chalmers P. Wylie VA Ambulatory Care Center 420 North James Road, Columbus Ohio 43219 1.4 Hours of Operation: 0700-1600 Eastern Standard Time Monday through Friday, except Federal Holidays, unless other arrangements are requested to and excepted by the Contracting Officer s Representative (COR). 1.5 Work Schedule: Prior to commencing performance under this contract, the Contractor shall provide a proposed work schedule to the COR describing how services will be accomplished. All work shall be coordinated with the COR or designated representative to avoid disruptions or conflicts between the Government functions and the provision of service under this contract. 1.6 Scope of Work: Chalmers P. Wylie VAACC has a requirement for semi-annual preventative maintenance, troubleshooting and tuning of 3 250 HP boilers hereafter referred to as PM Services. 1.7 Type of Contract: The government will award a Firm Fixed Price contract. 1.8 Contract Changes: Additional changes in the scope of work must be documented by a written contract modification. If the contractor receives a request from VA personnel directing or requesting work that the contractor believes is not within the terms of the PWS or the contract, then the contractor must notify the Contracting Officer Representative (COR) and the Contracting Officer of the request. The only person that has the authority to modify the terms of the contract or request work for which compensation will be provided is a Contracting Officer. 1.9 Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Section 2: Definitions & Acronyms 2.1 Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Contracting Officer (CO). A person with the authority to enter into, administers, and/or terminates contracts and makes related findings. The Contracting Officer is the only individual who has the authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act as his authorized technical representative. Contracting Officer Representative (COR). The person has been designated as the authorized representative of the Contracting Officer acting within the limits of his/her authority. This individual shall not be authorized to award, agree to, or sign any contract or modification thereto, or in any way to obligate the payment of money by the Government. The COR advises the Contracting Officer on matters relating to this contract, verifies completion of the work, certifies invoices related to completed work, and ensures compliance with all provisions of the contract. Corrective Action. Action taken by the Contractor to correct a deficiency and identify the cause(s) of the deficiency. Protection. This is preventing damages to surfaces and equipment caused by normal use or improper cleaning procedures. Quiet Zone. Means normally a noise level of less than 72.B (A) at five feet from the source in patient-occupied areas. Qualified Boiler Technician. Means any boiler technician servicing Chalmers P Wylie boilers will be licensed and certified to conducted services requested. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. Workday. The number of hours per day the Contractor provides services in accordance with the contract. 2.2 Acronyms: CBI Compliance and Business Integrity COR Contracting Officer Representative EPA Environmental Protection Agency ID Identification IT Information Technology OSHA Occupational Safety and Health Agency PWS Performance Work Statement QASP Quality Assurance Surveillance Plan VA Veterans Affairs 2.3 Reference Materials: The Qualified Boiler Technician shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals: The Privacy Act of 1974, PL 93-579, as amended. Boiler Efficiency Institute Safety Device Testing Manual Current Edition Engineering Service SOP 138-47-HV Operations, Testing and Inspections of High-Pressure Boilers ASME Boiler and Pressure Vessel Code: Section I - Power Boilers Section IV - Heating Boilers Section VI - Care and Operation of Heating Boilers Section VII - Care of Power Boilers ASME B31.1, Power Piping Code ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers ANSI/NB-23, National Board Inspection Code NFPA 85, Boiler and Combustion Systems Hazards Code VHA Directive, 1810 Boiler and Boiler Plant Operations (or latest) Engineering SOP 138-15HV Scaffold and Ladder Regulations Engineering SOP 138-62HV Housekeeping and Safety on Construction Projects, Engineering SOP 138-45HV Confined Space Entry OSHA Safety and Health Regulations for Construction Section 3: Government Furnished Property, Equipment, and Services GOVERNMENT FURNISHED EQUIPMENT/SUPPLIES NOT USED CONTRACTOR USE OF VAACC EQUIPMENT AND SUPPLIES NOT USED Section 4: Contractor Furnished Items and Services The Contractor shall provide all personnel necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall…