H365--ANNUAL MEDICAL GAS TESTING POP: 11/20/2026 - 11/19/2031

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025). This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $19 Million. The FSC/PSC is H365. The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking for a professional contractor to perform the annual medical gas distribution system inspection and testing. All interested companies shall provide quotations for the following: Supplies/Services Refer to Price/Cost Schedule (Attached) STATEMENT OF WORK (SOW) TITLE: VA Loma Linda Healthcare System s (VALLHCS) Annual Med Gas Inspection BACKGROUND INFORMATION: VA Loma Linda Healthcare System s (VALLHCS) requires a new inspection contract for Medical Gas Distribution System. The Medical gas distribution system must undergo routine source and pipeline system inspections and maintenance to ensure continuous patient safety. OBJECTIVES: VA Loma Linda Healthcare System s (VALLHCS) Medical gas distribution system inspections shall comply with NFPA99 (Health Care Facilities Code), OSHA Life safety fire code, and the ASSE 6000 standard. They require annual central supply checks, routine alarm tests, and specialized third-party inspections by certified ASSE 6020 Inspectors. The services performed shall conform to industry standards and this statement of work (SOW) and lockout and tagout procedures are to be done according to (OSHA Standard29 CFR 1910.147) VA Loma Linda Healthcare systems Policies and Regulations. SCOPE: Contractors shall provide all labor, personnel, supplies, equipment, tools, materials, supervision and other necessary items. Inspection, testing and verification are mandatory for medical gas work and will be performed by licensed ASSE 6020 Medical Gas Inspectors and ASSE 6030 Medical Gas Verifiers. Contractor shall perform Annual Medical Gas Distribution System Inspection on all Sources, Alarms, Zone Valves, and Patient Terminal Outlets / Inlets and bulk oxygen system. Including Areas as follows: Main Hospital First Floor: CLC, CLC Palliative Care, CLC Rehab, 1SW, Mod 3, Emergency department, Second Floor: ICU: 2SW, 2SE, Third Floor: OR 1 through 8, 3F-14, 3F-16, 3D-72, Recovery Room, SICU, X-Ray, MRI, Short Stay, G.I. Labs, 3NW, 3NE, 3SW, 3SE Fourth Floor: 4NW, 4NE, 4SW, 4SE, Nuclear Med, Dialysis, Blood Laboratory, Oncology Building 31 Eye Clinic Building 32 Audiology Building 30 List of items provided for inspection: Medical Gas Sources Medical air compressors, vacuum pumps, gas manifolds, and any other device used to deliver medical gases to patients. 1.Inventoried by location. 2.Leak checked and documented. 3.Recommendations to comply with NFPA 99, 2024 edition Health Care Facilities Code. Master Alarm Panels Alarm panels are located at two separate locations throughout the facility. These panels monitor conditions directly from the medical gas sources. 1.Inventoried by location 2.Tested by removing existing pressure switches and other sensing devices to test the actuation points. No interruption of service is necessary if each device is mounted on code compliant demand fittings. 3.Verify proper points are being monitored at each panel. 4.Verify each panel is in the proper location. 5.Verify proper labeling. Area Alarm Panels Alarm panels that are located throughout the facility monitor medical gas pressures for the area only. 1.Inventoried by location. 2.Tested by lowering pressure in each zone for each gas and documenting the alarm point. 3.Verify proper location. 4.Verify proper labeling. Zone Valve Boxes Accessible valves typically found in a corridor covered by a plastic window used mostly for emergency purposes. 1.Inventoried by location. 2.Checked for leakage from packing, flange, and gauge port using oxygen safe leak detector. 3.Verify proper labeling. 4.Verify proper locations. Medical Gas Outlets/Inlets Connection points for each gas are located mostly in-patient areas. 1.Inventoried by location in each room or area inspected left to right and then top to bottom. 2.Complete an operational pressure test on each outlet and document pass/fail. (Test Parameters per NFPA 99, 2024 edition) 3.Check function of outlet/inlet and latching mechanism. 4.Check for leakage with equipment and without equipment attached. 5.Document connection type and outlet/inlet manufacturer. Oxygen Particulate Analysis Particulates are often found in existing medical gas systems due to improper installation methods that were used in the past. 1.Samples are taken on each floor in each building. Medical Air Dewpoint Analysis Moisture is removed from medical air systems at the source. Periodic Analysis of moisture throughout the facility is important to prevent possible contamination. 1.Samples are taken on each floor in each building. 2.A sample will be taken at the medical air source to compare building samples. Emergency Oxygen Supply Connection Box This box is typically mounted on the outside of a facility to facilitate the back feeding of the oxygen system if there is an interruption in service. 1.Inventoried by location. 2.Check existing location for proper compliance. 3.Check existing piping arrangements to ensure proper order of components. 4.Check to make sure box is secured. Testing to ensure all medical gas booms, and columns are leak free Most operating rooms and procedure rooms have some sort of device to help clinical personnel use the medical gases in the middle of the room by the patient. These devices are either medical gas booms or columns. The hoses and threaded connections inside these devices need to be checked periodically to ensure that there are no leaks. 1. All hoses and secondary equipment were removed from the outlets on each boom and column. 2. A test pressure for each system was observed and documented. 3. All medical gas valves were shut over a period of 10 minutes. 4. After the test period of 10 minutes passed the pressure was observed once again. 5. Any pressure drop was recorded. 6. Recommendations will be made to find existing leaks and to make repairs. Facilities responsibility: A. The facility shall coordinate with all departments to notify of the medical gas/vacuum system inspection and or repairs to be completed. B. The facility shall supply Inspecting personnel with facility maintenance personnel to unlock secured areas that have medical gas/vacuum systems, or a master key may also be supplied to complete inspection services. REPORTS: The contractor will annotate compliance with ASSE 6000, 6020 and 6030 Medical Gas specifications and requirements by submitting a detailed PM report to the Contracting Officer s Representative (COR) along with pictures for each equipment, after PM is completed. The reports shall be submitted to COR, within 14 days of work completion. The contractor shall provide additional reports as required by the COR. The contractor s report shall show the information listed below. The report shall contain, at a minimum, any other information required by the COR and all applicable NFPA and Joint Commission and OSHA specifications, the following: Date of P.M. Time of P.M. Identification of the equipment descriptions, manufacturer, and serial number Location of equipment under P.M. or repair Probable cause of repairs Correction action (servicing, repair or replacement) Who was notified? Comments and recommendations. Completion date Contractor shall complete scheduled preventive maintenance service, inspection and repairs to NFPA and Joint Commission and OSHA requirements for the Medical Gas Distribution System. OVER AND ABOVE REPAIR: Upon discovery of over and above repairs or unforeseen requirements, Contractor shall immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC…