6515--603-26-3-984-0194 - Codonics Printers (Pharmacy) (VA-26-00061583)

Effective Date: 01/15/2026 Revision: 03 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 Employees. The FSC/PSC is 6525. The Network Contracting Office (NCO) 9 on behalf of VA Tennessee Valley Healthcare System is seeking to purchase Codonic Printers. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Codonics SLS 55I Printer W/SU Part Number 137586-02 2 EA Salient Characteristics Item: CODONICS SLS 550i PRINTER W/SU (Safe Label System 550i Point-of-Care Station) 1. General Description Medication syringe labeling system for anesthesia/OR use that scans the drug vial/ampoule barcode, audibly and visually confirms drug identity, and prints a color, TJC-compliant syringe label at the point of preparation. Integrated point-of-care station includes touch-screen computer, 2D barcode scanner, color inkjet label printer, audio feedback, and network capability. 2. Regulatory / Medical Device Requirements FDA 510(k)-cleared Class II medical device for medication syringe labeling (Safe Label System). CE-marked medical device (MDR 2017/745/EU Class I) and manufactured under ISO 13485-compliant quality system. Must support TJC, ASTM, and ISO standards for medication syringe labels, including drug class specific color and pattern per ASTM D4774 and ISO 26825 (or equivalent). 3. Core Functional Requirements System must use barcode scanning of FDA NDC or equivalent drug container barcode to identify the medication and populate the label from a pharmacy-managed formulary. Provides on-screen text and audio confirmation of drug name and key attributes before printing, to mitigate vial/ampoule swaps and mislabeling errors. Prints water-resistant, full-color syringe labels including, at minimum: drug name, concentration, diluent and dilution (if applicable), expiration date and time, preparation date and time, preparer initials, applicable warnings, and a machine-readable barcode (1D and/or 2D). Pharmacy-driven formulary management with site-specific drugs, concentrations, diluents, and warnings, distributed to the device via SmartDrive USB and/or network connection. Must be capable of an Administer mode (or equivalent) in which the syringe label barcode can be scanned prior to administration to confirm contents and support documentation. 4. Printer / Label Requirements Integrated color inkjet printer using a single CMY cartridge for syringe label media. Supports printing of ISO- and ASTM-conforming color fields, drug class color coding, and required text fields per syringe labeling standards and TJC recommendations. Produces durable, water-resistant labels suitable for OR/anesthesia use. Automatic label cutting with integrated label cutter; front-loading ink access and rear label-media loading. 5. Barcode and Data Requirements Integrated 2D barcode scanner capable of reading at least the following symbology s from drug containers and labels: GS1 DataBar (RSS) variants, GS1-128, and standard linear and 2D codes as published in manufacturer specifications. Prints 1D and/or 2D barcodes on syringe labels suitable for use with anesthesia information management systems (AIMS) and other hospital barcode systems. Must support capture and storage of log files, configuration, and formulary data via SmartDrive USB and/or network transfer. Delivery shall be provided no later than 60 days after receipt of order (ARO). Place of Performance/Place of Delivery Country: US The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services . (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not manufacture itself, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show (1) The solicitation number. (2) The time specified in the solicitation for receipt of offers. (3) The name, address, and telephone number of the offeror. (4) A technical description of the items offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. (5) Terms of any express warranty. (6) Price and any discount terms. (7) "Remit to" address, if different than mailing address. (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). (9) Acknowledgment of Solicitation Amendments. (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing. (e) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers: or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of…