C1DA--657-26-204JB, CREATE EXPANDED SLEEP LAB, BLDG.1 JB

A/E CONTRACT SUPPLEMENT B PROJECT NUMBER 657-26-204JB Create Expanded Sleep Lab, Building 1 JB A/E CONTRACT SUPPLEMENT B PROJECT NUMBER: 657-17-112JB PROJECT TITLE: FCA-FCA - Replace Hot Water Generators in Buildings 53, 51 & 24 SUPPLEMENT B (For Schematics, Design Development, Construction Documents, Construction Cost Estimate and Construction Period Services) DESIGN TIMEFRAME: A/E shall deliver final construction documents No Later Than (NLT) 266 days after the Award/Notice to Proceed Letter. CONSTRUCTION BUDGET/DESIGN LIMITATION: $4,801,068.00 The A/E will be required to design within this budget. The A/E will also be required to incorporate bid items into the bid documents that will allow for a 20% budget reduction. In accordance with FAR 52.236-22, Design within Funding Limitation (APR 1984), the estimated Total Construction Contract Price for this Project proceeding into CDs is not to exceed Construction budget listed above not including any Project Contingencies, VA Furnished/ Installed Medical Equipment, VA Furnished/Installed FFE, or Professional Service Fees. The A/E is responsible for designing the Project within the estimated total Construction Contract Price for the Design Development and Construction Document phases of this Project. If, at any time, the A/E determines that the design s construction cost (excluding contingencies) will exceed the Total Construction Contract Price (TCCP) the A/E shall immediately inform the Contracting Officer in writing. Such written notification shall include the reasons why the A/E believes the TCCP will probably be exceeded and shall offer proposed solutions to reduce the project cost to be within the TCCP. B1 SCHEDULE OF SERVICES: INTRODUCTION: The mission of the Veterans Affairs Saint Louis Health Care System (VASTLHCS) is to provide the highest quality health care to our nation s veterans. To accomplish this mission, VASTLHCS Facility Engineering Service (FES) intends to partner with an A/E Firm on a project to Create Expanded Sleep Lab, Building 1 JB, Jefferson Barracks (JB) Division, St. Louis, MO 63125 The A/E Firm must provide Basic Professional Services as delineated in the Scope of Work. As part of the Basic Professional Services, FES expects the following primary A/E disciplines to be included: Project Manager, Architectural, Mechanical, Electrical, Communication (voice data) Plumbing (Including Fire Protection), Structural, Interior Design, VPIH, Cost Estimator and a 3rd Party Fire Protection Review. SCOPE OF WORK: This project will renovate and abate the 3rd floor, NE wing of Bldg.1 to create a new Sleep Lab and associated support space. Project will demolish 3850 sq. ft. of 3-East wing for the remodeled space. Project will require abatement with VPIH services to remove hazardous materials (asbestos, lead, mold). Existing HVAC, Plumbing, Electrical, Communication and Fire Protection Systems to be evaluated and replaced as required. The new Sleep Lab will have four (4) sleep study rooms with adjoining toilet shower and associated support spaces as follows: Reception area Waiting room Sleep Study monitoring room Nourishment room Soiled Utility Clean Linen Staff Locker room Physician s office Clinic Workstations Exam rooms Additional support spaces may be included per staff requirements, Space Planning Criteria PG-18-9 212 Pulmonary Medicine Service and Design Guide PG-18-12 Pulmonary Medicine Service. SCOPE OF WORK FOR A/E: Site Investigation & Design Narrative: The A/E shall make investigations necessary to thoroughly evaluate & document the area. This may include, but not limited to, hazardous materials identification in the direct area of work and areas impacted by the project. Perform such investigations as required to accurately verify all existing conditions. Do not rely solely upon "as built" drawings. The A/E firm shall be responsible for site review of the existing facility in order to field verify the owner's existing documents and as-built drawings. Any modifications that are required to be made as a result of the site review shall be communicated to the VA and corrected by the A/E firm. All designs shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C. The design will also encompass Asbestos Abatement Design Manual (PG 18-10) Compliance: https://www.cfm.va.gov/til/dManual/dmASBhosp.pdf Upon completion of initial field survey and assessment, provide a comprehensive report of existing conditions and findings to VASTLHCS Facility Engineering Service. Report will include an initial cost estimate and design schedule for all work included in the Create Expanded Sleep Lab, Building 1 JB project . This report will be considered the Design Narrative as referenced in B5 DESIGN REVIEW AND COMPLETION SCHEDULE below. Schematic Design The A/E shall do a minimum of three (3) Teams meetings with the Integrated Project Team to review the project. An agreed to and solid schematic design is the foundation for a successful design project. The first meeting will be to do an initial IPT meeting and hear the needs, wants and desires of the users for this space The second visit will be to present a minimum of three schematics with the A/E providing their pros/cons to each. This visit is to be a working visit with the A/E having the ability to make changes, display these visually and provide some immediate feedback. The third meeting shall depict the schematic result from meeting two, also depicting the phasing plan as . During this meeting final schematic and phasing shall be finalized and agreed to with the A/E providing a final schematic design one week after this meeting Design Development The DD phase defines the space, to scale depiction of spatial relationships, wall locations, restrooms, etc. Reference Section B6 for further requirements. All designs shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C. Mechanical, plumbing, electrical, and fire and safety systems must meet current codes and standards, including VA Standards. All new space and utilities will be designed to meet the Interagency Security Committee s and other relevant physical security guidelines. At a minimum, MEP at this phase shall identify tie-in locations (mechanical and plumbing), panels and power locations (electrical). A/E shall provide a life safety code analysis of the proposed design in coordination with the existing adjacent functions to verify the proposed design does not generate any compliance issues. This is to be included during the various phases (if required). The DD submission will identify all life safety designations (smoke barriers, rated walls, sprinkler zones, etc. The A/E shall provide a certification that the project is a stand-alone project and does not require any follow-on project to make the space suitable for its intended occupancy. Construction Documents: After the VAMC approves the A/E's design development, the A/E shall prepare construction documents (95% & 100%) necessary to accomplish the approved design development. As part of the 100% design submission, the A/E shall provide a written synopsis describing the overall scope of the construction project as well as any pertinent information about the project that would assist potential bidders in preparing a comprehensive bid package. This synopsis is intended to be a general description of the project not to exceed two written pages in length. The final design documents will be subject to review and approval (by signature) of all members of an Integrated Project Team (IPT) consisting of medical center personnel. These individuals will be identified by the COR at the first design review meeting. Construction Period Service: The A/E shall perform construction period services as detailed later in this scope of work. Functional Product: It is important to emphasize that the A/E shall perform design development and detailed design work, and prepare detailed construction documents, including Abatement Design Drawings (ADDs) and Hazardous Material Removal Drawings (HMRDs). VPIH Survey: The A/E Firm will complete a survey, to include testing, identifying any and all asbestos and lead containing materials within the project area. Hazardous material surveys and design shall be in compliance with National Emissions Standard for Hazardous Air Pollutants (NESHAP) requirements for renovation and demolition projects. This project will remove all lead and asbestos in areas being renovated. Reference VA Asbestos Abatement Design Manual (PG 18-10) July 2011: 1.8 DESIGN REQUIREMENTS: The following elements are required for all asbestos abatement project designs for VA facilities: All project designs must be developed and/or reviewed and approved by an EPA Model Curriculum trained and applicable state accredited Asbestos Project Designer. This is to ensure that all applicable federal, state, and…