US Embassy Pretoria RFQ - monitors and scanner (PR16337588)

Inactive on SAM.gov — responses were due 13 Nov 2026 · No Set aside used · Department of State · Pretoria, ZA-GT · Qty 19 · NAICS 423430 · Solicitation PR16337588

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What happened next

SAM.gov marked this notice inactive — responses were due 13 November 2026.

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Solicitation details

Solicitation number	PR16337588
Notice ID	90c0981020fc49f6831a602225601821
Agency	Department of State
Contracting office	U.S. EMBASSY PRETORIA
NAICS code	423430 — Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
Product / service code (PSC)	7E20
Quantity	19
Set-aside	No Set aside used
Notice type	Solicitation
Posted	02 November 2026
Response deadline	13 November 2026 (closed)
Place of performance	Pretoria, ZA-GT, ZAF
Competition	Competitive

Compliance matrix — 15 requirements extracted

15 requirements4 hard gates3 categories

FedSift read every document in the package and listed what an offer must do, each with the page it came from. Three of them, with the page highlighted:

administrativehard gate

This representation is made by a person with the authority to bind the merchant.

COMPLIANCE | doc: EXPRESS NDAA CERTIFICATION.pdf | amend: 0 | att: 1651 · EXPRESS NDAA CERTIFICATION.pdf · p. 1 · quote verified against the PDF

Page 1 of the solicitation, with this requirement highlighted

qualificationhard gate

The Offeror does not provide covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, in violation of Section 889(a)(1)(A).

COMPLIANCE | doc: EXPRESS NDAA CERTIFICATION.pdf | amend: 0 | att: 1651 · EXPRESS NDAA CERTIFICATION.pdf · p. 1 · quote verified against the PDF

cybersecurityhard gate

The Offeror does not use covered telecommunications equipment or services, as defined in Section 889(a)(1)(B), within its enterprise.

COMPLIANCE | doc: EXPRESS NDAA CERTIFICATION.pdf | amend: 0 | att: 1651 · EXPRESS NDAA CERTIFICATION.pdf · p. 1 · quote verified against the PDF

12 more requirements, 4 hard gates, every citation, and Excel export

AI read of this solicitation

FedSift read the solicitation and pulled out what decides a bid, quoting the document wherever it makes a claim. Analysed 09 November 2026.

What is being bought

The US Embassy in Pretoria is requesting quotations for IT monitors and scanners.

19x HP Series 5 Pro 34" WQHD USB-C Conferencing Monitors (9E0Z2UT)
1x Philips 49" Dual QHD Curved SuperWide Monitor with USB-C (49B2U5900CH/73)
2x Fujitsu ScanSnap iX1600 ADF Scanners - 600 dpi Optical (Black)
Provision of data sheets for suitable equivalent substitutes
Shipping to Elizabeth, NJ (FOB Origin) or Pretoria, South Africa (DAP) with ISPM15 compliant crating

Competition

Full and open competition — no set-aside restrictions; any responsible offeror may bid.

Deal-breakers

Submission of the attached Express NDAA Certification is required.
“Please complete, sign and return the attached Express NDAA Certification as soon as possible.” — SAM.gov description
All wood used for export crating must be ISPM15 compliant.
“All wood must be ISPM15 compliant, with the ISPM mark showing.” — SAM.gov description

Key risk

High pricing pressure in a full and open competition for commodity IT items with accepted equivalents will likely result in razor-thin profit margins.

With a free account:

The full compliance matrix — 15 requirements, 4 hard gates, each cited to its page
4 more key risks
How it will be evaluated — 5 factors
The strategic read: is this worth pursuing, and how to win it
Your fit score and a prime-or-sub recommendation for your company
All 2 documents in the package, downloadable as one ZIP

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Description

The US Embassy in Pretoria is requesting quotations for the following IT devices, or nearest suitable equivalent with the same specifications: HP Series 5 Pro 534pm 34? WQHD USB-C Conferencing Monitor (9E0Z2UT) Qty: 19 Philips 49? Dual QHD Curved SuperWide Monitor with USB-C (49B2U5900CH/73) Qty: 1 Fujitsu ScanSnap iX1600 ADF Scanner - 600 dpi Optical (Black) QTY: 2 ** If you are quoting on suitable substitutes, please include Data Sheets with your quote. If shipping from the US, please include shipping costs to our Freight Forwarders in Elizabeth, NJ, 07206. Also include crating for export to South Africa. All wood must be ISPM15 compliant, with the ISPM mark showing. Indicate the estimated weight and dimensions of the entire shipment on your quotation. If shipping from a location outside the US, please include DAP (door-to-door) shipping to our Warehouse at the following address: 30 Gemsbok Street Koedoespoort Pretoria South Africa, 0186 ** You will be provided with an exemption certificate for local customs duties and taxes. Quotations must be sent to our quotations email address, keeping the subject line of this email. Pretoria_quotations@state.gov Your quote is due by 12h00 on 13 November 2026 (SAST) Please ensure that the prices quoted, remain firm and fixed for a minimum period of 30 calendar days from the RFQ closing date. No price adjustments will be accepted during this validity period. Please complete, sign and return the attached Express NDAA Certification as soon as possible. As per revised guidance from the Office of the Procurement Executive in Washington, vendors are requested to complete this new version of the NDAA Compliance Declaration, which replaces the previous version EFT payment will be made 30 days from receipt of goods and proper invoice, whichever is later. By submitting a quotation you confirm that you accept these payment terms.

Version history

SAM.gov has posted 2 notices under solicitation PR16337588, oldest first.

29 October 2026 — Solicitation
02 November 2026 — Solicitation (this page)

Documents in the solicitation package

2 files are attached to this notice.

Solicitation provision and clauses exceeding 15K US Dollar.docx
EXPRESS NDAA CERTIFICATION.pdf

Download all 2 files as one ZIPFree account, no credit card.

See the compliance matrix built from 2 files

Or download them one at a time from SAM.gov.

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Market context: State Department and NAICS 423430

About the buyer and the industry, not this specific solicitation. Source: USASpending.gov award data, updated nightly.

In fiscal year 2026, State Department obligated $2.0M across 29 contract actions under NAICS 423430.
10 contracts worth $1.8M in this category end within the next 18 months.

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