Tree Maintenance Services, Fort Smith National Cemetery

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78626Q50233 Post Date: 07/27/2026 Original Response Date: 08/19/2026 15:00 pm EST Applicable NAICS: 561730 Classification Code: S208 Set Aside Type: 100% Set Aside Service-Disabled Veteran Owned Small Business Period of Performance: Date of Award + 120 days Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Ft. Smith National Cemetery 522 Garland Ave Fort Smith, AR 72901 Attachments: Attachment A - Statement of Work Ft Smith Tree Maintenance Attachment B Ft Smith Tree Maintenance Maps and Worksheets Attachment C - Price Schedule Ft Smith Tree Maintenance Attachment D - U.S. Department of Labor Wage Determination # 2015-5141 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart FAR 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78626Q50233. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2026-01 (eff. 03/13/2026). NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE: The (NAICS) code for this procurement is 561730. The business size standard number of employees is $9.5 Million. This notice shall not be construed as a commitment by the government to ultimately award a contract, nor does it restrict the government to a particular acquisition approach. The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates a single award Purchase Order contract with no option periods. INSTRUCTIONS TO OFFERORS: All prospective offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered ineligible. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. IT IS THE RESPONSIBILITY OF THE OFFEROR TO SUBMIT THEIR BEST OFFER AT THE TIME QUOTES ARE DUE. SITE VISIT: Interested offerors may attend an optional site visit at 10am local time on August 11, 2026. The point of contact for the Site Visit is John Barnett, attendees shall meet at 10am local time at the flagpole. All questions must be directed to the Contracting Officer via email. Subcontractors or other representatives may attend the site visit in lieu of the offeror. SOLICITATION QUESTIONS: All questions regarding this solicitation are to be submitted to the contracting officer via email, no later than August 13, 2026, at 15:00 EST. No questions will be answered after this time. Questions pertaining to this announcement shall be sent by email to: brian.werner2@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested offeror, the quote will be considered ineligible for award. RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the contracting officer no later than August 19, 2026, 15:00 EST. Offers received after this time are determined to be a Late Offer and will not be considered for award. The government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the government. Offerors are responsible for obtaining all amendments or additional information concerning this announcement at sam.gov. Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with the SBA Veteran Small Business Certification (Vet Cert) https://veterans.certify.sba.gov Failure to comply will result in the offeror being ineligible for this award. IT S THE RESPONSIBILITY OF THE PROSPECTIVE VENDORS TO READ AND UNDERSTAND THE TERMS AND CONDITIONS PRIOR TO SUBMITTING A QUOTE. ANY DEVIATION FROM ACCEPTING THE TERMS AND CONDITIONS SHALL MAKE YOUR QUOTE INELIGIBLE. QUOTATION PREPARATON INSTRUCTIONS: Contractors are strongly encouraged to follow the following format to submit their package. Offerors shall submit quotes in three (3) separate documents for each volume listed below. Volume A -Administrative The following information shall be included in Volume A: Legal Business/Company Name (as listed in www.sam.gov) Complete Company Address (No P.O. Boxes) SAM UEI Company Point of Contract Name and Title Telephone Number Email Address Company Capabilities Statement One (1) Copy Subcontractor Participation Document. If you are not using sub-contractors and will self-perform, please state so clearly in your offer. If you will use any subcontractors to perform any direct tasks in the Statement of Work, the subcontractor participation document must include the above company information (bullets 1 -7) as well as the specific tasks in the SOW, and the total dollar value of the contract. Failure to comply may result in the offeror being ineligible for this award. One (1) Signed Copy of all Solicitation Amendments. Failure to comply will result in the offeror being ineligible for this award. Provide complete copies of the following Provisions that are required to be submitted as part of the quote: (If already completed in SAM, provide a copy of SAM) Failure to comply shall result in the Quoter being ineligible for award. FAR 52.229-11 Tax on Certain Foreign Procurements Notice and Representation FAR 52.212-3 Quoter Representations and Certifications-Commercial Products and Commercial Services Completed copy of VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (Nov 22) Volume B -Technical Proposal The following shall be included as part of the offeror s technical submission, Volume B: Factor 1: Technical Approach and Understanding of the Work: Proposal shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. The proposal shall be more than restating the Statement of Work. Technical approach will be evaluated for the following: Contractor-provided statements and/or literature that clearly explains their experience, approach and/or abilities to perform the tasks described in the Statement of Work. Arborist Certification from International Society of Arboriculture Resume for Certified Arborist demonstrating a minimum of three (3) years experience as a direct supervisor of a commercial tree maintenance operation that included removal, trimming, and stump removal in commercial, industrial, or public sites. Factor 2: Past Performances: Past performance shall be evaluated based on the Contractor s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods. The Contracting Officer s knowledge of previous experience with the service being acquired. Contractor s past performance descriptions of a minimum of 3 recent (within the last 5 years) projects of similar size and scope The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov Any other reasonable basis. Volume C - Pricing The following information shall be included in Volume C Proposed pricing shall be submitted on the included Price Schedule in Excel format (Attachment C - Price Schedule Ft Smith Tree Maintenance) Solicitation Provisions and Contract Clauses Clauses incorporate by reference in numeric order starting with FAR and followed by VAAR. The following clauses apply to this acquisition: 52.252-2 Clauses Incorporated by References (FEB 1998). The full text of FAR/VAAR clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far; http://www.va.gov/oal/library/vaar/ FAR 52.203-17 Contractor…