R706--486-27-2-3980-0006 - Wall-to-Wall Pharmacy Inventory

COMBINED SYNOPSIS / SOLICITATION VISN 09 Annual Pharmacy Wall-to-Wall Inventory | Base Period and Four Option Years Solicitation: 36C24927Q0021 | RFQ | Firm-Fixed-Price | Set-Aside: Total Small Business Set-Aside 1. Notice This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Subpart 12.6. Quotations are requested; no separate written solicitation will be issued. Applicable Federal Acquisition Circular: 2027-01. 2. Requirement VISN 09 requires annual wall-to-wall physical inventory services for pharmacy medications and applicable pharmacy supplies at six VA medical center campuses. Contractor provides qualified labor, supervision, equipment, inventory tools, travel, section-level controls, product identification, pricing and electronic reporting in accordance with Attachment 1, Statement of Work. 3. Classification and acquisition strategy NAICS: 541614, Process, Physical Distribution, and Logistics Consulting Services. SBA Size Standard: $20 million in average annual receipts. PSC: R706, Logistics Support. Total Small Business Set-Aside. Applicable set-aside provisions and clauses are subject to Contracting Officer review before issuance. 4. Base Period and Four Option-Year Periods The Government anticipates awarding one firm-fixed-price contract consisting of a base period and four separately exercisable option periods. Annual wall-to-wall physical inventories at all designated VA pharmacy locations shall occur between January 1 and February 28 of each applicable year. Base: January 01, 2027 February 28, 2027; Option 1: January 01, 2028 February 28, 2028; Option 2: January 01, 2029 February 28, 2029; Option 3: January 01, 2030 February 28, 2030; Option 4: January 01, 2031 February 28, 2031. A separate report for each pharmacy inventory is due within seven (7) calendar days after its physical inventory. 5. Places of performance The contractor shall provide annual wall-to-wall pharmacy inventory services at the following six (6) VA medical center campuses. The services include the inpatient and outpatient pharmacy inventories identified in the Statement of Work and pricing schedule. VA Facility / Campus Physical Place of Performance Memphis VA Medical Center 1030 Jefferson Avenue, Memphis, TN 38104 James H. Quillen VA Medical Center (Mountain Home) Veterans Way at Lamont Street, Mountain Home, TN 37684 Tennessee Valley HCS Alvin C. York (Murfreesboro) 3400 Lebanon Pike, Murfreesboro, TN 37129 Tennessee Valley HCS Nashville Campus 1310 24th Avenue South, Nashville, TN 37212 Lexington VA Medical Center Cooper Drive Campus 1101 Veterans Drive, Lexington, KY 40502 Robley Rex VA Medical Center (Louisville) 800 Zorn Avenue, Louisville, KY 40206 The contractor shall coordinate access, scheduling, and pharmacy-specific work areas with the designated VA points of contact at each campus. Facility addresses identify the work locations; the Government will identify the specific pharmacy areas for inventory. 6. Controlled substances Authorized VA Pharmacy personnel shall physically count controlled substances. The contractor shall incorporate VA-provided controlled-substance inventory data in its final reports; the contractor shall not independently count, handle, move or reconcile controlled substances unless specifically authorized by the Government in accordance with VA requirements. 7. Price schedule and quotation instructions Provide firm-fixed prices for each inpatient and outpatient inventory at each of six locations for the base period and each of four option years (60 separately priced sub-CLINs). Pricing must include all labor, travel, supervision, tools, reports and incidental costs. Submit technical and price quotations and required representations by 11/15/2026 at 11:59 P.M. to mario.russell@va.gov. Questions due 11/05/2026 by 11:59 P.M. 8. Evaluation and award Lowest Price Technically Acceptable (LPTA). Factor 1 Technical Acceptability (Acceptable/Unacceptable), Factor 2 Past Performance (Acceptable/Unacceptable, with Neutral where relevant past performance is unavailable), and Factor 3 Price. Minimum technical qualifications and the neutral past-performance treatment are confirmed as described in Attachment 1, Statement of Work. 9. Contract provisions and attachments Include applicable commercial-services provisions and clauses, including FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5, as appropriate, together with applicable small-business set-aside provisions and clauses and any required option provisions. Contracting Officer to verify the final clause matrix before issuance. No wage determination or additional security provisions are requested in this working draft; applicability remains subject to required acquisition review. 10. Solicitation Point of Contact Mario Russell, Contract Specialist | Department of Veterans Affairs, VISN 09 | Email: mario.russell@va.gov | Telephone: 615-226-6774 SUBMISSION OF QUOTATIONS PROPOSED FOR CO APPROVAL Submission of quotations shall be received no later than November 15, 2026, at 11:59 PM Central Standard Time (CST) via email to mario.russell@va.gov. The solicitation number 36C24927Q0021 and VISN 09 Pharmacy Wall-to-Wall Inventory must be referenced in the email subject line and on the cover page of the quotation. Failure to comply may result in the quotation not being considered. Late submissions shall be handled in accordance with FAR 52.212-1(f), as applicable to this solicitation. Quotations shall include the completed pricing schedule for the base period and four option periods, technical response demonstrating compliance with the SOW minimum qualifications, and past performance information as required by this solicitation. POINT OF CONTACT / QUESTIONS Questions or concerns regarding this solicitation shall be submitted in writing only by email to Mario Russell, Contract Specialist, at mario.russell@va.gov. The subject line shall state 36C24927Q0021 VISN 09 Pharmacy Wall-to-Wall Inventory Questions. Questions shall be received no later than 11/05/2026 at 11:59 PM Central Time (CT). Telephone inquiries will not be accepted. Responses affecting solicitation requirements will be provided through an appropriate solicitation amendment or other authorized written communication. ATTACHMENT 2 PRICE SCHEDULE Enter unit and extended firm-fixed prices. Parent CLINs are organizational only. All quantities = 1 job (JB). CLIN Period Facility / service Qty FFP Price 0001AA Base Lexington Inpatient 1 JB $________ 0001AB Base Lexington Outpatient 1 JB $________ 0002AA Base Louisville Inpatient 1 JB $________ 0002AB Base Louisville Outpatient 1 JB $________ 0003AA Base Memphis Inpatient 1 JB $________ 0003AB Base Memphis Outpatient 1 JB $________ 0004AA Base Mountain Home Inpatient 1 JB $________ 0004AB Base Mountain Home Outpatient 1 JB $________ 0005AA Base Nashville Inpatient 1 JB $________ 0005AB Base Nashville Outpatient 1 JB $________ 0006AA Base Murfreesboro Inpatient 1 JB $________ 0006AB Base Murfreesboro Outpatient 1 JB $________ 1001AA OY 1 Lexington Inpatient 1 JB $________ 1001AB OY 1 Lexington Outpatient 1 JB $________ 1002AA OY 1 Louisville Inpatient 1 JB $________ 1002AB OY 1 Louisville Outpatient 1 JB $________ 1003AA OY 1 Memphis Inpatient 1 JB $________ 1003AB OY 1 Memphis Outpatient 1 JB $________ 1004AA OY 1 Mountain Home Inpatient 1 JB $________ 1004AB OY 1 Mountain Home Outpatient 1 JB $________ 1005AA OY 1 Nashville Inpatient 1 JB $________ 1005AB OY 1 Nashville Outpatient 1 JB $________ 1006AA OY 1 Murfreesboro Inpatient 1 JB $________ 1006AB OY 1 Murfreesboro Outpatient 1 JB $________ 2001AA OY 2 Lexington Inpatient 1 JB $________ 2001AB OY 2 Lexington Outpatient 1 JB $________ 2002AA OY 2 Louisville Inpatient 1 JB $________ 2002AB OY 2 Louisville Outpatient 1 JB $________ 2003AA OY 2 Memphis Inpatient 1 JB $________ 2003AB OY 2 Memphis Outpatient 1 JB $________ 2004AA OY 2 Mountain Home Inpatient 1 JB $________ 2004AB OY 2 Mountain Home Outpatient 1 JB $________ 2005AA OY 2 Nashville Inpatient 1 JB $________ 2005AB OY 2 Nashville Outpatient 1 JB $________ 2006AA OY 2 Murfreesboro Inpatient 1 JB $________ 2006AB OY 2 Murfreesboro Outpatient 1 JB $________ 3001AA OY 3 Lexington Inpatient 1 JB $________ 3001AB OY 3 Lexington Outpatient 1 JB $________ 3002AA OY 3 Louisville Inpatient 1 JB $________ 3002AB OY 3 Louisville Outpatient 1 JB $________ 3003AA OY 3 Memphis Inpatient 1 JB $________ 3003AB OY 3 Memphis Outpatient 1 JB $________ 3004AA OY 3 Mountain Home Inpatient 1 JB $________ 3004AB OY 3 Mountain Home Outpatient 1 JB $________ 3005AA OY 3 Nashville Inpatient 1 JB $________ 3005AB OY 3 Nashville Outpatient 1 JB $________ 3006AA OY 3 Murfreesboro Inpatient 1 JB $________ 3006AB OY 3 Murfreesboro Outpatient 1 JB $________ 4001AA OY 4 Lexington Inpatient 1 JB $________ 4001AB OY 4 Lexington Outpatient 1 JB $________ 4002AA OY 4 Louisville Inpatient 1 JB $________ 4002AB OY 4 Louisville Outpatient 1 JB $________ 4003AA OY 4…