6835--Bulk Oxygen Contract

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 325120, (Industrial Gas Manufacturing) with a size standard 1200 Employees. The FSC/PSC is 6835. The White River Junction VAMC is seeking a qualified vendor capable of providing Medical-Grade Bulk Liquid Oxygen Deliveries for the VA White River Junction Healthcare System per the Performance Work Statement below. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT PRICE SCHEDULE ATTACHED STATEMENT OF WORK (SOW) VA White River Junction Healthcare System MEDICAL-GRADE LIQUID BULK OXYGEN 1. General The purpose of this requirement is to establish a committed source of supply of medical-grade bulk liquid oxygen for the VA White River Junction Healthcare System located in White River Junction, VT. The contractor shall also provide the necessary maintenance and monitoring of the complete existing bulk liquid oxygen distribution system, including the primary and reserve bulk tanks and reserve bottle bank, local alarm panel, and telemetry monitoring system. The facility s annual requirements are estimated at 6,055,00 Standard Cubic Feet (SCF). There is no express or implied guarantee that these quantities will be purchased. The base contract period for all contracts awarded under this solicitation will be from date of award through a one year period with four continuing option years to equal the term of five years. Equipment rental shall be fixed not to exceed for the entire term. Pricing for all preventative maintenance, on-call 24/7 service must be included with the equipment rental pricing. A Contracting Officer s Representative (COR) has been designated in the solicitation schedule for the facility. The COR is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR s specific responsibilities will be provided to the contractor and COR at the time of contract award by the Contracting Officer. Within 15 days after notification of contract award, the contractor shall meet with the COR to ensure mutual understanding of facility requirements relating to the ordering method and specific details of any delivery instructions that are included in the solicitation schedule. Prior to first filling, contractor must perform in-service training to include the following facets for contractor owned and government owned systems: the refill procedure, an explanation and certification of all the liquid level low, volume alarm and high and low pressure set-points. The contractor will provide written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Contractor will provide 24/7 emergency contact name(s) and telephone number(s). Prior to first filling, and annually thereafter, alarm set-point testing and written verification must be presented by the Contractor through the use of a qualified third party expert per NFPA 99, current Edition for contractor owned systems. Prior to first filling, and annually thereafter, the contractor must verify, in writing, the accuracy of all gauges and telemetry devices on contractor owned tanks. Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 2. Contractor-Furnished Equipment The contractor shall maintain existing bulk liquid oxygen tank and reserve tank with appropriate backup cylinders for reserve or equivalent to provide a minimum of 96 hours of reserve capacity. The contractor shall provide additional equipment accessory to the bulk tank to provide a complete bulk liquid oxygen distribution system including but not limited to; local pad alarm panel and telemetry monitoring system. Through the duration of the contract, the contractor shall be liable for the integrity, suitability, and safety of contractor owned tank(s)/cylinder(s) that will insure compliance with applicable regulations, standards and normal good practices. The tank capacity and reserve system are minimum capacities required by the using facilities. Manifold, auto-switching, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with the facility s gas system shall be furnished by the contractor, without cost to the Government. The manifold or liquid converter shall deliver gas at a pressure and rate of flow adequate to supply the system. Each liquid oxygen storage container shall have an outlet that allows access for testing the purity of the oxygen. All equipment and materials required to perform on the contract shall be provided by the contractor. Contractor owned equipment shall be installed, inspected and maintained by the contractor without additional cost to the Government. (i.e., all installation, inspection and maintenance costs shall be included in the contract s monthly equipment rental fee for the applicable facility.) Contractor owned equipment shall be kept in good operating condition and appearance, in accordance with applicable regulations, standards and normal good practices. The contractor shall be provided reasonable access to the bulk oxygen systems for this purpose. Annual service and report of condition of all contractor owned equipment shall be completed and documented to the Government by the contractor without additional cost to the Government. Installation of Contractor-Owned Equipment Unless otherwise directed by the using facility, contractor owned equipment shall be installed by the effective date of the contract and shall be connected to the medical gas system on that date; provided: that the contractor shall be allowed a maximum of ninety days after receipt of notice of award to complete installation. If the contractor s equipment replaces equipment already in use, the exchange of equipment shall be accomplished without interruption of gas supply to the using facility. Contractor shall supply a self-contained temporary portable gas supply and distribution system to the using facility during the exchange period. This temporary system shall meet the same requirements of the base contract system and include at a minimum a main supply tank, a reserve supply tank, full alarm package on board, and connect to the facility through the existing facility emergency oxygen supply connection. Contractor installed equipment shall remain the property of the contractor and shall be removed upon termination of the contract, when directed by the ordering facility and in full cooperation with the succeeding contractor so as to avoid interruption of gas supply. To permit orderly transition from one contractor to another, the contractor shall continue to honor the contract s monthly equipment rental fee and bulk oxygen contract price for a maximum of ninety days beyond the scheduled expiration of the contract period, unless transition from one contractor to another is completed prior to the ninety day transition period. For any partial month, the contractor shall prorate the monthly equipment rental fee accordingly. The contractor shall continue to provide and maintain its equipment during this transition period. No guarantee is given or implied that data included in the schedule regarding contractor owned equipment currently located at the facilities is complete and accurate as to the factors affecting the cost of furnishing and installing the required contractor owned tanks and appurtenances. All contractor-owned equipment shall be installed in accordance with NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, 2001, NFPA 99: Standard for Health Care Facilities, 2018 Edition, and FDA s Current Good Manufacturing Practices (CGMP) Regulations. The contractor shall comply with all OSHA standards and applicable safety requirements, including proper signage and use of personal protective equipment. Delivery of Medical Liquid Bulk Oxygen Bulk oxygen is ordered by and delivered to VA White River Junction, VT Healthcare System. The contractor shall deliver medical-grade liquid…