Inactive on SAM.gov — responses were due 18 Jun 2026 · Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) · Department of Veterans Affairs (VA) · Louisville, KY · NAICS 238220 · Solicitation 36C24926Q0231
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Description
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This acquisition is a 100% Total Set- Aside for Service Disable Veteran Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24926Q0231 is issued as a request for quotation (RFQ) for AHU Refurbish. (Space Left Blank Intentionally) (ii) PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1001 1.00 JB __________________ __________________ AHU Refurbish Contract Period: One POP Begin: 07-01-2026 POP End: 10-01-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment LOCAL STOCK NUMBER: N/A GRAND TOTAL __________________ (iii) Statement of Work Refurbishment and Rehabilitation of Air Handling Units (AHUs) for Robley Rex Veterans Affairs Medical Center (VAMC) Project Overview This Statement of Work (SOW) outlines the tasks and responsibilities required to refurbish and rehabilitate the following Air Handling Units (AHU): AHU 6A AHU 7A AHU 8A AHU 9A AHU 14 AHU 33 AHU 39 AHU 43 The objective of this project is to restore the AHUs to optimal working condition, improve energy efficiency, and extend their operational lifespan. Project Initiation and Planning Site Survey and Assessment Conduct a comprehensive site survey for each AHU listed. Assess the current condition of each AHU, including mechanical, electrical, and control components. Identify deficiencies and areas requiring refurbishment or replacement. Project Kick-off Meeting Organize a kick-off meeting with all stakeholders to discuss project scope, timelines, and deliverables. Designate roles and responsibilities. Documentation and Approvals Prepare and submit detailed project plans, including risk assessments and health and safety plans. Obtain necessary approvals and permits from relevant authorities. All placement & relocation of coils and humidifier on AHU43 shall be coordinated with the Contracting Officers Representative (COR) prior to start of any work to ensure proper clearances. Preparation and Mobilization Logistics and Site Preparation Arrange for the delivery of necessary tools, equipment, and materials to the site. Set up a secure and organized staging area for storage and preparation of materials. Shutdown and Isolation Schedule and coordinate the shutdown and isolation of each AHU with minimal disruption to facility operations. Implement lockout/tagout procedures to ensure the safety of all personnel. Refurbishment and Rehabilitation Work AHU 43 Specific Tasks Remove the Energy Recovery coil. Refrigeration removal will be handled by others. Replace the direct expansion (DX) coil with a new replacement coil to match the existing. Install the new DX coil at the location of the Energy Recovery coil. Patch the old location. Replace the existing Chilled Water coil with a new one to match the existing. Remove and reinstall in the same location. Relocate the humidifier to the current location of the DX coil. Patch and reseal all parts of AHU 43. Coating and Surface Protection for All AHUs Apply an internal multi-layer coating system that includes: An engineered epoxy layer for structural integrity. A fire barrier layer for enhanced safety. An antimicrobial waterproof topcoat for durability and sanitary conditions. Ensure the coating is specifically designed for restoring Heating, Ventilation, and Air Conditioning (HVAC) units to prevent corrosion and leaks. Ensure the coating provides protection against scuffs and is eco-friendly. The coating product shall have no detectable odors or Volatile Organic Compounds (VOCs). The coating shall be National Fire Protection Association (NFPA) 90A fire code compliant. Apply the multi-layer system to re-slope condensate pans and seal surfaces to improve indoor air quality, in accordance with American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 62.1 standards. Quality Control and Documentation Inspections and Audits Conduct regular inspections and quality audits to ensure compliance with project specifications and standards. Maintain detailed records of all refurbishment activities. Final Inspection and Handover Perform a final inspection of each AHU to verify compliance with project requirements. Conduct a handover session with facility management, providing detailed reports, manuals, and maintenance guidelines. Project Closeout Demobilization Remove all equipment, tools, and materials from the site. Restore the work area to its original condition. Project Documentation and Reporting Compile and submit a comprehensive project completion report, including before-and-after photos, test results, and documentation. Training and Support Provide training sessions for facility staff on the operation and maintenance of the refurbished AHUs. Offer post-project support and warranty services as agreed upon. Health, Safety, and Environmental Considerations Ensure compliance with all health, safety, and environmental regulations. Implement measures to minimize the environmental impact of refurbishment activities. Deliverables Detailed project plan and schedule Refurbished and rehabilitated AHUs Comprehensive project documentation and reports Training and support for facility staff Period of Performance The period of performance for this project is 90 days from the start date. (End Statement of Work) (Space Left Blank Intentionally) (iv) The anticipated award on 06/30/2026 and delivery on 10/01/2026, Freight On Board (FOB) Destination and Location is: Robley Rex VAMC 800 Zorn Ave. Louisville KY 40206 (v) Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025) 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7 System for Award Management Registration (NOV 2024) 52.216-1 Type of Contract (APR 1984) (DEVIATION NOV 2025) 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025) 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018) 852.233-71 Alternate Protest Procedure (SEP 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (vi) Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) 52.252-2 Clauses Incorporated by Reference (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government.(NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (OCT 2018) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-8 Utilization of Small Business Concerns (JAN 2025) 52.219-9 Small Business Subcontracting Plan. (JAN 2025) (DEVIATION NOV 2025) 52.219-14 Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) 52.219-16 Liquidated Damages-Subcontracting Plan. (SEP 2021) (DEVIATION NOV 2025) 52.219-33 Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025) 52.222-3 Convict Labor. (JUN 2003) (DEVIATION NOV 2025 52.222-35 Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) 52.222-37 Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-40 Notification of Employee Rights…
Version history
SAM.gov has posted 8 notices under solicitation 36C24926Q0231, oldest first.
27 May 2026 — Combined Synopsis/Solicitation (this page)
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