Inactive on SAM.gov — responses were due 29 May 2026 · Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) · Department of Veterans Affairs (VA) · Northport, NY · NAICS 236220 · Solicitation 36C24226B0054
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A newer version of this notice has been posted. SAM.gov republished solicitation 36C24226B0054 on 15 June 2026. This page is kept because it is a real record, but the current requirement, dates and attachments are on the latest version. Read the latest version →
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Description
Refurbish Audiology Booths 1 of 6 Statement of Work (SOW) Refurbish Audiology Booths Building 200 VAMC Northport, NY Vendor is to provide the materials, labor, equipment and any products required to refurbish the interior of the VAMC Northport s 3 Audiometric Suites which include a total of 6 booths/rooms. Items to be included in the refurbishment will be fully new fabric encased acoustic panels for all interior walls and doors, all required trim, and carpeting is to be included. This is a turnkey project which includes the removal of all existing acoustic panels, carpet and trim. All work station surfaces will be removed from the booths by the VAMC to prepare for the refurbishment. It is expected that the refurbishment of these 3 Audiometric Suites will take 3 full consecutive working days to install during straight time on one weekday and two weekend days (at time and ½) over one weekend. The Audiometric efficacy is to be improved or remain the same at the completion of this refurbishment. General Safety shall be the Contractor s highest priority, this work will require working during normal business hours while patients are actively. This project shall be a turn-key operation for the work as described in this SOW. The VA healthcare facility shall continue to operate during the performance period, including patient care. Work by the Contractor shall be completed during regular business hours, between 0800 1630, Friday through Sunday or Saturday through Monday, with permission of the area supervisors it may be possible to shift those hours to 0700 1630 in order to complete the installation as needed. Any work that shall interfere with normal medical facility operations shall be coordinated with the COR 2 days in advance to allow for coordination with affected VA departments. Contractor s work shall be conducted in a manner at times which would present the least amount of disruption to the VA healthcare facility and patient safety. Period of Performance: 3 days to complete the full refurbishment. If the time to complete this refurbishment by any vendor is more than 3 days, it must be documented in the vendor s package for review during the VAMC s Technical Evaluation. The contractor shall be required to remove all existing wall panels and trim, remove all existing carpeting, clean all surfaces and prepare all walls and floors to IAC s specifications for a new and Audiometrically compliant installation of new fabric covered wall panels and new carpeting and all associated trim pies for a full and complete installation. There is to be no loss in the Audiometric efficacy of any room in each suite. Vendor is to remove all trash, packing material and debris to a VA determined dumpster on site or they must cart it offsite and dispose of at their own expense. At the completion of the refurbishment, all carpets and walls will be vacuumed clean and all cleaning instructions are to be given to the COR. No job site work shall commence prior to receipt of all approved submittal items, and upon authorization of COR. Onsite field measurements are taken by the vendor before responding to this solicitation. This can be arranged through the CO and the COR during normal business hours during non-holiday M-F workdays. Submittals shall be submitted for approval no later than ten (10) calendar days after Notice to Proceed. Any VA supplied utilities that are needed to complete this removal and installation are to be communicated to the COR no later than ten (15) calendar days after Notice to Proceed. Documentation Contractor shall furnish written documentation that products furnished are specifically designed for use in a medical facility and meet the stated requirements in this SOW, Contract plans, specifications, and documents; which are to be available for review upon award. Installation - The Contractor shall be responsible for all work needed to provide the removal, installation and initial cleaning of the Audiometric suite after completed refurbishment and provide cleaning instructions for the VA staff before award. Vendor shall furnish all supervision, labor, materials, equipment, tools, supplies, and related services required to furnish and complete a turnkey removal of existing flooring and any scraping, patching of existing subfloor that is required for a clean and flush carpet installation that is per the manufacturer s recommended floor preparation and installation instructions methods. All removed material and scrap is to be disposed of in onsite approved dumpsters. The vendor shall also remove all wall acoustic panels and expose of properly of all removed material in approved VA dumpsters. Provide any wall prep required for a clean and like new booth appearance. The vendor shall provide and install new fabric covered acoustic panels on all vertical surfaces in accordance with an IAC booth refurbishment. The contractor will provide a VA approved complete system that is identical or equal to the method prescribed by the original Audiology suite manufacturer, IAC. Contractor shall carry out the contract in accordance with the true intent and meaning of the SOW, contract plans, and specifications without additional cost to the VA. Building materials, tools and equipment shall never be left in a public area or unattended within the unit common areas. No work is to be done in common areas, the area that will be available for this removal and installation will be strictly adhered to. Specifications and Drawings Electronic copies of the specifications and drawings shall be made available to the Contractor upon Contractor s written request. Contractor shall be responsible for printed copies of specifications, drawings and other documents, at the Contractor s expense. Submittals GENERAL REQUIREMENTS. Product Data: All product specifications including fire rating per ASTME and NFPA. Shop drawing submittal shall include, at a minimum, the following: Booth wall elevations and layout Booth floor seaming locations Fabric and acoustic material specification and two full size physical sample of each material submitted for walls, based on and fully compliant with the provided technical specifications and design intent documents. Carpet specification and two full size physical sample of the flooring being used as a match to technical specifications and design intent documents. Provide manufacturer s recommended installation method and vendor s plan to carry it out. After Notice to proceed: Contractor, Contactor employees, Contractor Sub-Contractors, and Contractor suppliers shall comply with the VA security management program and obtain permission of the VA police, be identified by the contract and employer, and restricted from unauthorized access. This shall be coordinated with the VA Police by the COR. Contractor, Contactor employees, Contractor Sub-Contractors, and Contractor suppliers shall not enter the work site without a temporary access sticker. They may also be subject to inspection of their personal effects when entering or leaving the project site. Temporary badges shall be supplied by the VA to the Contractor for distribution to the Contractor, Contactor employees, Contractor s Sub-Contractors, and Contractor suppliers. The Contractor shall maintain a log of Badge ID numbers and names of employees the Badges were issued to. Updated Badge log shall be given to the COR weekly or less frequently if directed by COR. Lost Badges shall be reported immediately to the COR and the Contractor shall be responsible for a $100.00 fee for all lost or unreturned Badges. After regular business hours or weekend access: For work outside the regular business hours and weekend, the Contractor must furnish written notification to the COR and the COR shall schedule and provide authorization to proceed three (3) business days before work is to occur. in advance of the proposed work activity. Any work performed by the Contractor, at the Contractor s own volition outside the specified working hours, and outside of the provided documentation shall be at no additional expense to the VA. Safety: Safety shall be the Contractor s highest priority. The Contractor shall be solely responsible for compliance with Federal/State/Local (F/S/L) OSHA regulations. The Contractor shall furnish and have in place Personal Protective Equipment (PPE), safety signage, cones, barricades etc., to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor, Contractor employees, and Contractor suppliers shall not be permitted to work and shall be asked to leave if the proper safety items are missing. Contractor shall furnish required safety items to all their employees and sub-contractors. Special Requirements: Not Applicable. Contractor Expertise Requirements: Contractor shall have at least five (5) years proven Audiology booth refurbishment and installation experience with IAC acoustic booths and be familiar with IAC construction and technology…
Version history
SAM.gov has posted 4 notices under solicitation 36C24226B0054, oldest first.
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