Health Insurance Services for Locally Employed Staff at U.S. Mission Portugal

The Regional Procurement Support Office (RPSO) Frankfurt hereby issues this Combined Synopsis/Solicitation for Locally Employed Staff Health Insurance Services for U.S. Embassy Lison, Portugal. (i) GENERAL Description This is a combined synopsis/solicitation for commercial services. This acquisition is being conducted under FAR Part 12 (RFO deviation) procedures. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation 19GE5026Q0035 is issued as a request for quotation (RFQ). Competition is full and open. All interested and responsible sources may submit a quotation in accordance with the instructions, terms and conditions contained in this solicitation and its attachments. The Government intends to award a firm-fixed price Indefinite Delivery / Indefinite Quantity (IDIQ) contract for the duration of the base year and four (4) one-year optional periods as a result of this solicitation. Services shall commence no later than January 1, 2027. This acquisition is not set-aside for small business concerns. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) Overhaul. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov/overhaul (ii) Schedule of Supplies and Services: The contract line-item numbers (CLIN) of this requirement are structured to reflect the coverage category and performance period of 12 months for each year. See CLINs in Attachment 3 Price Schedule. (iii) Description of requirements: The U.S. Government requires comprehensive group Health and Life Insurance services for its Locally Employed Staff (LES) and their eligible dependents at the United States Embassy in Lisbon, Portugal. Type of Contract: This acquisition will result in a fixed-price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract featuring an Economic Price Adjustment (EPA) provision based on experience ratings and host-nation law changes. Annual firm-fixed-price task orders will be issued against this IDIQ framework. Period of Performance: The contract structure consists of a one (1) year base period and four (4) consecutive one-year option periods. Services are scheduled to commence no later than January 1, 2027. Estimated Quantities: All headcounts and personnel volumes specified in the solicitation are estimates for pricing purposes only. The Government is obligated only to the extent of authorized task orders actually placed. Quoters are responsible for reviewing the entire solicitation package and all its following attachments: Attachment 1 Statement of Work Attachment 2 Employee and Salary Statistics Attachment 3 Price Schedule Attachment 4 - Representations and Certifications Attachment 5 - IRS Form W-14 Attachment 6 - Instructions to IRS Form W-14 Attachment 7 Quick Registration Guide (SAM) (iv) Period and Place of Performance: Period of Performance: The IDIQ contract is established for a total period of?five (5) years?consisting of one (1) base year and four (4) one-year option periods. Contract Line Item Numbers (CLINs) are structured by?12-month performance periods?to align with annual pricing. Service performance shall commence no later than January 01, 2027. Place of performance: Due to host-country regulatory requirements and the necessity for in-country claims administration, provider network management, and direct coordination with local medical providers, the contactor must maintain an operational presence in Portugal at the time of award or demonstrate a detailed plan to establish such presence before the commencement of performance. (v) Solicitation Provisions: FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its proposal. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.acquisition.gov/far-overhaul and www.acquisition.gov/dosar The following provisions are provided by reference: Citation Title Date 52.212-1 Instructions to Offerors Commercial Products and Commercial Services Jan 2026 Deviation 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Sep 2024 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation? Jan 2017 52.209-12 Certification Regarding Tax Matters Oct 2025 52.204-7 System for Award Management Registration JAN 2026 DEVIATION 52.240-90 Security Prohibitions and Exclusions Representations and Certifications JAN 2026 DEVIATION 52.214-34 Submission of Quotations in the English Language? Apr 1991 52.233-2 Service of Protest JAN 2026 DEVIATION 652.225-70 Arab League Boycott of Israel Aug 1999 652.206-70 Advocate for Competition/Ombudsman Feb 2015 The following solicitation provisions addenda are provided in full text: Addendum to FAR 52.212-1 - INSTRUCTIONS to?OFFERORS -Commercial Products?and?Commercial Services (JAN 2026 DEVIATION) Period for Acceptance of offers is extended to 90 calendar days. TAB A Mandatory Minimum REQUIREMENTS The quoter must provide the following documents as part of TAB A: Proof of active SAM registration (FAR 52.204-7). NOTE: Offerors must be active in SAM (www.sam.gov) at time of quotation submission. If a contractor is not yet registered on www.sam.gov, it shall register as soon as possible and submit proof of active SAM registration with their quotation in order for their quotation to be considered. Quoters may refer to Attachment 7 for a quick SAM registration guide. Written confirmation on ability to provide the minimum premiums provided in the SOW for a total period of 5 years and 6 months. Authorization and Licensing: In accordance with DOSAR 652.242-73, Authorization and Performance (AUG 1999), the quoter shall demonstrate that it is authorized to conduct business and provide health insurance services in Portugal. The quoter must provide: Evidence that the quoter is duly licensed, registered, accredited, or otherwise authorized by the Government of the Portugal (or the appropriate regulatory authority) to write, administer, and provide the health insurance services required under this solicitation within Portugal. Acceptable evidence includes a notarized copy of the current license, certificate, accreditation, or other official authorization. The quoter must also demonstrate that such authorization under part (a) will remain valid through the end of the base performance period or, if renewal is required, that it will maintain the required authorization throughout the contract period, including any exercised option periods. A statement disclosing any current suspension, probation, material disciplinary action, or regulatory restriction imposed by the applicable regulatory authority that could affect the Quoter's ability to perform this contract. If none exist, the quoter must so state. The quoter s permanent physical business address and telephone number in Portugal. If the quoter does not currently maintain an office in Portugal, it shall provide a detailed plan demonstrating how it will establish the required operational presence 30 calendar days before contract performance begins. The Quoter must provide a copy of its current Tax Identification Number (TIN) certificate (or local equivalent), if applicable, and its most recent tax clearance certificate issued by Portugal. These requirements apply equally to all proposed subcontractors and joint venture partners performing health insurance services under this contract. Failure to submit all above listed documents may result in the QUOTATION being determined ineligible for award. NOTE FOR JOINT VENTTURES: JOINT VENTURE AGREEMENTS Joint Venture Offerors shall furnish with their quotation a notarized legal document that establishes the Joint Venture in the English language. The Joint Venture Agreement shall take effect upon the submission of the quotation and remain irrevocable until one (1) year after the work has been finally inspected and accepted by the Government. The Government reserves the right to evaluate the JV structure for compliance with applicable laws and contract requirements. The Joint Venture shall include the warrant required in accordance with DOSAR 652.242-73, Authorization and Performance. A joint venture…