Preventative Maintenance and Emergency Repair Services for Eight (8) Vidir Motorized Storage Bed Lifts Base plus Four Option Years - POP 09/01/2026 to 08/31/2031

SUBJECT* Preventative Maintenance and Emergency Repair Services for Eight (8) Vidir Motorized Storage Bed Lifts Base plus Four Option Years - POP 09/01/2026 to 08/31/2031 GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 90815 SOLICITATION NUMBER* 36C26226Q1170 RESPONSE DATE/TIME/ZONE 08-12-2026 4:00 PM PACIFIC TIME, LOS ANGELES, USA ARCHIVE 15 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSBC PRODUCT SERVICE CODE* J065 NAICS CODE* 811210 CONTRACTING OFFICE ADDRESS Department Of Veterans Affairs Network Contracting Office (NCO) 22 4811 Airport Plaza Drive, Suite 600 Long Beach, CA 90815-1372 POINT OF CONTACT* Contract Specialist Maria C. Asher maria.asher@va.gov PLACE OF PERFORMANCE ADDRESS Department of Veterans Affairs VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC) 11201 Benton Street Loma Linda CA POSTAL CODE 92357-1000 COUNTRY USA DESCRIPTION This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This acquisition is being issued as a Request for Quotation (RFQ). The solicitation number is 36C26226Q1170. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition (FAC) 2026-01 published in the Federal Register today, March 13, 2026. This solicitation is a 100 percent Service?Disabled Veteran?Owned Small Business (SDVOSB) set?aside in accordance with FAR 19.1405 and VAAR Subpart 819.70, Veterans First Contracting Program. Only offerors verified and listed as Service?Disabled Veteran?Owned Small Businesses (SDVOSBs) in the Veteran Small Business Certification (VetCert) system at the time of quote submission and at the time of award will be eligible for award. The Government will verify SDVOSB status in VetCert prior to award. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. The FSC/PSC is J065, Maintenance, Repair, and Rebuilding of Medical/Scientific Equipment. The Department of Veterans Affairs, VA Loma Linda Healthcare System (VALLHCS), 11201 Benton Street, Loma Linda, CA 92357, is seeking to purchase Preventative Maintenance, inspection, documentation, and emergency repair services for eight (8) Vidir Motorized Storage Bed Lifts located at the VA Loma Linda Off?Site Warehouse, 10418 Enterprise Dr., Suite B, Redlands, CA 92374. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA 0002 Emergency Service calls exceeding the two (2) scheduled Preventive Maintenance (PM) cycles 1 EA 1001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA 1002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA 2001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA 2002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA 3001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA 3002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA 4001 Two (2) Preventative Maintenance (PM) cycles performed for all eight (8) units 2 EA 4002 Emergency Service calls exceeding the two (2) scheduled PM cycles 1 EA The detailed requirements, tasks, and performance standards are defined in the attached Statement of Work (SOW) entitled Preventative Maintenance Services for Vidir Motorized Storage Bed Lifts. Preventative Maintenance Services for Vidir Motorized Storage Bed Lifts VA Loma Linda Healthcare System (VALLHCS) Contract Title Preventative Maintenance, Repair, and Emergency Support Services for Vidir Motorized Storage Bed Lifts. Background VALLHCS uses Vidir Motorized Storage Bed Lifts to store hospital beds vertically for safety, efficiency, and compliance with Joint Commission and NFPA Life Safety Code and applicable VA regulations. OEM?compliant Preventative Maintenance and timely emergency repairs are required. This SOW is incorporated by reference into Solicitation 36C26226Q1170 and any resulting contract. Scope of Work The Contractor shall provide all labor, OEM?approved parts, tools, materials, transportation, and support required to perform Preventative Maintenance, inspections, adjustments, documentation, and emergency repairs on eight (8) Vidir Motorized Storage Bed Lifts. All work shall comply with OEM specifications, VA and VHA policies, Joint Commission standards (as applicable), CMS requirements, OSHA regulations, and NFPA 101 Life Safety Code. Place of Performance: VA Loma Linda Healthcare System Off?Site Warehouse 10418 Enterprise Dr., Suite B Redlands, CA 92374 4. Specific Tasks 4.1 Preventative Maintenance (PM) The Contractor shall perform two (2) PM visits per year on each unit. PM shall include: Mechanical and electrical inspections Cleaning, lubrication, and adjustments Calibration and operational testing Verification of sensors, interlocks, locks, and limit switches Replacement of worn or defective OEM parts Documentation and certification of functionality 4.2 Emergency Repair Services Emergency services shall include: Same?day or next?business?day response coordination Troubleshooting and fault isolation Restoration using OEM?approved methods OEM?approved component replacement Emergency service reports within two (2) business days Billing in accordance with contract rates (four?hour minimum) 4.3 Documentation Requirements Maintenance logs shall include: Equipment identification Service date and times Service type Detailed maintenance actions Deficiency/problem description OEM parts used Test results and verification Final operational status Technician name and qualification Labor hours Safety concerns or follow?up recommendations PM reports are due within three (3) business days. Emergency reports are due within two (2) business days. 4.4 OEM Parts Requirement Only new OEM?approved Vidir parts shall be used. 4.5 Coordination Requirements Contractor personnel shall: Coordinate all work with COR/POC Check in/out at warehouse Wear visible VA identification badges Notify COR/POC regarding safety concerns or outages Equipment Covered Eight (8) Vidir Motorized Storage Bed Lifts: BLO2?14?1; BLO2?14?2; BLO2?14?3; BLO2?14?4; BLO2?14?5; BLO2?14?6; BLO2?14?66; BLO2?14?67. Hours of Service Normal service hours are Monday Friday, 8:00 a.m. 4:00 p.m. PT. Work is not performed on Federal holidays unless authorized. After?hours service requires COR approval at least five (5) days in advance. Contractor Personnel Requirements Contractor personnel shall be trained, qualified, wear visible VA badges, and comply with all VA safety, conduct, access, and security requirements. VA may request removal of Contractor personnel for performance or safety issues. Safety and Security Requirements Contractor shall comply with VA safety policies, OSHA regulations, NFPA standards, VHA security rules, and prohibitions on weapons, contraband, drugs, and alcohol. Tools/equipment may be subject to search. No VA IT system access is permitted. Performance Standards PM Completion: Two PMs per unit per year 100% Equipment Uptime: Maintain safe operation ? 98% Emergency Response: Same?day or next?business?day 95% Documentation Timeliness: PM 3 days; Emergency 2 days 100% Repeat Failures: ? 1 per quarter per unit Invoicing and Payment Invoices shall be submitted in arrears through Tungsten Network, reference the contract and obligation numbers, include all required service details, and comply with FAR 52.212?4(i). No advance payments or overtime reimbursement are authorized. Reserved for Government POC information Authorized Services Only services listed in this SOW are authorized. Contractor must notify CO prior to performing any non?contract work. Only the CO/designee may authorize additional services. All changes require written contract modification issued by the CO. Delegation of Authority No additional services may be provided without CO approval. Contractor shall only accept instructions from the CO or designated representative. Government?Furnished Equipment (GFE) / Information (GFI) No Government equipment will be used by the Contractor. Recognized Federal Holidays The Contractor shall observe Federal holidays: New Year s Day; Martin Luther King Jr. Day; President s Day; Memorial Day…