W065--Karl Storz Brand Name or Equal Equipment Lease

*= Required Field Combined Synopsis/Solicitation Notice Page 1 of 18 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 of 3/13/2026. The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40 Million. The FSC/PSC is W065. This is an unrestricted solicitation. The VA Boston Healthcare System is seeking to lease Karl Storz Brand Name or Equal Equipment. Salient Characteristics: Offerors proposing an equal product must submit documentation demonstrating full compliance with each characteristic above. Evidence shall include: optical specifications (diameter/length/angle); compatibility matrices for urology/gynecology/ENT/arthroscopy sets; IFUs for reprocessing; monitor and video transport specs (wired 12G SDI and wireless); integration descriptions for digital capture/EHR; and service authorization for installation, training, and maintenance. Partial compliance or undocumented assertions will be deemed technically unacceptable. Salient Characteristics (Brand Name or Equal) VA Maine HCS (Togus) 1) System scope and clinical coverage The offered platform must support endoscopy use across general surgery, urology, gynecology, ENT/airway, and arthroscopy, enabling continuity of clinical workflows and future expandability for these service lines. 2) Imaging performance and modalities Provide high resolution imaging suitable for minimally invasive and open procedures. Support 2D and 3D visualization, and NIR/ICG fluorescence imaging for tissue perfusion/structure assessment, consistent with clinical use at VA Maine. 3) Endoscope portfolio and compatibility Maintain compatibility with rigid, flexible, and disposable endoscopes used in covered specialties. Rigid optics must include a portfolio spanning diameters from approximately 2.7 10 mm and lengths from ~11 53 cm, with optical geometries at 0°, 30°, 70°, and 120° to support ENT, arthroscopy, gynecology, and urology use cases (or documented equivalents). Provide flexible video cystoscopes and flexible uretero renoscopes with HD quality imaging for urology procedures. 4) Urology sheaths, bridges, and accessories Supply cystoscope sheaths in 19 Fr and 22 Fr sets with compatible obturators and deflecting mechanisms. Provide continuous flow resectoscope sheaths in 26 Fr sets, including visual obturators, working elements (including bipolar), telescope bridges, sealing caps, LUER lock connectors, and standard accessories (e.g., Ellik type evacuator, optical biopsy forceps, 5 Fr flexible grasping forceps). All components shall be mutually compatible and validated for their intended procedures. 5) Arthroscopy and ENT optics and sheaths ENT/arthroscopy optics must include 4 mm rigid telescopes at 0°/30°/70° (and 120° where clinically indicated), with high flow and standard sheaths and obturators (blunt/semisharp) suitable for corresponding anatomy. 6) Gynecology optics and instruments Provide autoclavable rigid scopes in the ~2.9 5 mm range and sheaths at ~5 mm with 5 Fr channels, supporting routine diagnostic and operative hysteroscopy. Include semi rigid 5 Fr instruments (biopsy/tenaculum forceps, scissors, spoon forceps) and appropriately sized instrument trays. 7) Insufflation and gas management Provide insufflators appropriate for laparoscopic procedures, with universal power (100 240 VAC, 50/60 Hz) and accessories (e.g., dual yoke CO hose assemblies) required for safe, consistent performance. 8) Video transport, carts, and connectivity Include mobile endoscopy carts/stands that safely house processor, light source, monitor(s), printer, and accessories; with cable management, locking storage, and integrated power isolation/conditioning. Support wired 12G SDI connectivity and wireless video transmission capabilities suitable for the OR environment, with associated cabling/power accessories. 9) Displays and image capture/printing Provide medical grade monitors (e.g., 27 32 4K/HD) suitable for surgical visualization. Include video capture and recording solutions compatible with clinical workflows, and medical grade printers for image/document output where required. 10) Sterile processing and container systems Furnish validated sterilization trays and rigid container systems sized to protect and process camera heads, rigid scopes (e.g., 4 mm×18 cm; 5.5 mm×35 cm; 10 mm×31 cm), and flexible CMOS/video scopes. OEM IFUs for cleaning/disinfection/sterilization must align with current SPS capabilities; no new, unsupported equipment or steps may be required. 11) Integration with digital platforms and EHR The solution must support integration with digital capture/imaging platforms and current/future EHR systems, enabling workflow friendly documentation and data exchange consistent with VA Maine s environment. 12) Installation, training, service, and lifecycle support Provide OEM authorized installation and configuration, on site training for clinical and SPS staff, and full service maintenance (PM, repair, loaners) for the lease term. Maintain equipment in operational condition with documented service response and preventive maintenance schedules. 13) Delivery and performance period Deliver all new equipment within 45 days of award and maintain performance for the 36 month lease (base + two option years), as defined by the PWS. All interested companies shall provide quotations for the following: Performance Work Statement (PWS) Lease Contract Endoscopy Systems VA Maine Healthcare System (Togus) 1.0 PURPOSE This Performance Work Statement (PWS) defines the requirements for a NEW 36-month Fair Market Value (FMV) lease of endoscopy video systems, insufflators, wireless systems, and related components for VA Maine HCS Togus. The scopes included in this leased system provide clinicians with the visualization tools required for a wide range of surgical, diagnostic, and therapeutic procedures across multiple specialties. These scopes enable: High resolution 2D, 3D, and NIR/ICG imaging to support precision in minimally invasive and open surgeries. Compatibility with existing flexible, rigid, and disposable endoscopes, ensuring continuity of clinical workflows and future expandability. Standardization across specialties, including general surgery, urology, gynecology, ENT, airway, and arthroscopy, promoting efficient cross departmental utilization. Enhanced patient safety through improved visualization, ergonomic design, and integration with digital capture, imaging platforms, and current/future EHR systems. Streamlined sterilization and processing using compatible container systems designed for various scope sizes and types. 2.0 BACKGROUND VA Maine requires modernization and continuation of video endoscopy capabilities. . 3.0 SCOPE The Contractor shall provide a NEW leased equipment solution including all equipment listed, OEM installation, configuration, training, software support, and full service maintenance. 4.0 EQUIPMENT LIST ITEM NUMBER DESCRIPTION Qty UI600 INSUFFLATOR ENDOFLATOR® +,POWER SUPPLY 100-240 VAC, 50/60 HZ 4 TZ110-KT TRANSMITTER TZ112US + RECEIVER TZ111 TZ112US + TZ111 3 9402-9 DUAL POWER BRICK HOLDER FOR 9402 STAND 3 XUSM0019 BIFURCATED POWER CORD, 15FT FOR ZEROWIRES/TM343 3 ITEM NUMBER DESCRIPTION Qty TC201US-KT IMAGE1 S CONNECT II MODULE KIT 3 TC304US CCU,MODULAR,4U-LINK,US 3 TC301US CCU,MODULAR,IMAGE1 S X-LINK,US 3 TH121 IMAGE1S 4U RUBINA, OPAL1 NIR/ICG 12 495ND LIGHT CABLE, 3.5MM X 300CM. LGTH 9.8 FT 13 KSZ-39301HCTS CONTAINER SYSTEM, CAMERA HEADS 12 TL400 Power LED RUBINA, OPAL1 NIR/ICG 3 TL005 Triple Adapter f. Light Source 3 UI500-KT1 ENDOFLATOR 50L KIT 3 WD350-KT AIDA BELLA W/SMARTSCREEN AND SWL 3 WU1333 SONY UP-DR80MD MEDICAL GRADE PRINTER 3 TM343 32" 4K UHD LED Monitor 6 XUSM0015 VIDEO CART VT, 40U 3 XUSM0007 DUAL YOKE CO2 HOSE ASSEMBLY 3 9402 UNIVERSAL VARIABLE HEIGHT MONITOR STAND 3 TC008 12G-SDI CABLE,33 FT,10M 4 INITIATE-CONFIG-0 VIDEO CONFIGURATION SERVICES FEE TIER 0 4 TC201US-KT IMAGE1 S CONNECT II MODULE KIT 1 TC304US CCU,MODULAR,4U-LINK,US 1 TC301US CCU,MODULAR,IMAGE1 S X-LINK,US 1 TL400 Power LED RUBINA, OPAL1 NIR/ICG 1 TL005 Triple Adapter f. Light Source 1 UI500-KT1 ENDOFLATOR 50L KIT 1 WU1333 SONY UP-DR80MD MEDICAL GRADE PRINTER 1 26046ARA HOPKINS RUBINA 0°, NIR/ICG, Ø 5 mm 8 26046BRA HOPKINS RUBINA 30°, NIR/ICG, Ø 5 mm 8 26003ARA HOPKINS RUBINA 0°, NIR/ICG, Ø 10 mm 8 26003BRA HOPKINS RUBINA 30°, NIR/ICG, Ø 10 mm 8 KSZ-39301BS CONTAINER…