W038--Wheeled Rental Loader - Winter FY27

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 04/18/2025 Revision: 02 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. This solicitation is set-aside for SDVOSB The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $44 Million. The FSC/PSC is W099. The VA Maine Healthcare System Togus located at 1 VA Center, is seeking a qualified vendor to provide Annual Backflow Inspection and Repair at the Togus Medical Center. All interested companies shall provide quotations for the following: Supplies/Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Rental and Support Services for two (2) Wheeled Loaders and Snow Removal Attachments 1 MTH GRAND TOTAL: Performance Work Statement (PWS) Title: Rental and Support Services for Wheeled Loaders and Snow Removal Attachments Location: VA Maine Healthcare System Togus VAMC Campus Period of Performance: Month to Month Rental 1.0 Scope The contractor shall provide two (2) wheeled loaders for use at the Togus VAMC campus. The equipment will be used to push and remove snow from parking lots during the winter season. The contractor shall also provide full-service support, including preventive maintenance (PM), repairs, and replacement equipment as needed. 2.0 Equipment Requirements 2.1 Loaders Each loader must meet or exceed the following specifications: Model: CAT 926 CAT 930 Wheeled Loader 27,972 to 31,124lbs Bucket: 3 yard bucket featuring a Fusion coupler Engine: 160 170 hp, Tier 4 Final, turbocharged, 6-cylinder, water-cooled Transmission: Power shift, 4-speed forward/reverse or electronically controlled, hydrostatic continuously variable transmission (CVT) Drive System: Four-wheel drive, wet axle Hydraulics: Load-sensing piston pump, joystick control Cab: ROPS/FOPS certified, heated seat, AC, rear-view camera, LCD panel Tires: 4 liquid-filled tires per loader for added weight 3.0 Performance Requirements 3.1 Delivery and Pickup Contractor shall deliver all equipment to the Togus VAMC campus. Customer will provide 15 days notice for pickup. Pickup shall occur no later than 15 days from date of customer notice. Delivery and pickup charges shall be itemized in the quote and included in the total contract value. 3.2 Service and Support Requirements The contractor shall provide comprehensive service and support for the duration of the rental period. The following requirements apply: Requirement Details 24/7 Service and Support Required. Contractor must provide 24/7 availability for service calls and breakdowns. Repair Responsibility All repairs shall be performed by the rental vendor or their authorized service provider. OEM involvement is optional and at the vendor s discretion. Repair Timeline Repairs must be initiated within 24 hours of notification. If repair cannot be completed within 24 hours, a replacement loader must be delivered at no additional cost. Repair Costs All repair costs are included in the rental agreement. No additional charges shall be incurred by the Government. Breakdown Handling Contractor must provide on-site repairs or replacements within 24 hours of reported failure. Preventive Maintenance (PM) Annual and as-needed PM shall be performed by the rental vendor. PM includes inspection, fluid/filter changes, lubrication, and functional testing. PM must be scheduled between the hours of 7am-3:30pm Monday Friday, excluding Holidays, to avoid disruption of snow removal operations. Covered Services All repairs, PM, replacement parts, and labor are included in the rental cost. Separately Paid Services None. All services must be included in the base rental agreement. 4.0 Government Responsibilities Provide access to the equipment storage area to conduct repairs. Notify contractor immediately upon equipment failure or service need. Ensure equipment is used in accordance with manufacturer guidelines. Provide 15 days notice for equipment pick-up 5.0 V.A. Requirements All communication will include 402-26-049P in the subject/header. Any/all service providers reporting to station shall first report to B202 (engineering) and sign in documenting arrival on station; check in with one of the POCs listed on this contract. Once provider effort has concluded provider will return to B202 to sign out and speak with the POC prior to departing the station. All vendors shall obtain a security badge and display the badge while working on station. Service provider s employees shall not enter the facilities without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the facilities. Service providers are required to have a badge request form filled out for all personnel (employees, sub-service providers, consultants, inspectors, etc.) who will be on-station. Service provider will bring completed request forms to the project COR for signature. Service provider will then take signed badge requests to the VAME police department for processing at least one (1) week prior to arrival of personnel on station. Service provider shall arrange with the police department for a time to return to pick up temporary badges. Any employee who will perform work on station for longer than six months is required to be issued a flash badge. For any employee requiring a flash badge, the Service provider will need to bring the badge request form (with police department approval) back to the COR. The COR will arrange to have employee sponsored in the system. Employee will be notified via e-mail once they are in the system. Employee will then need to arrange a time to complete finger printing and visit the VAME PIV office to be issued their flash badge. No personnel are allowed to perform any work on station before being issued a badge. No personnel are allowed to perform work on station if their badge is expired No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. Per VA Directive 1085, smoking, vaping and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service provider and their employees. All employees of the service provider shall comply with VA security management program and obtain permission of the VA police, be identified by service and employer, and restricted from unauthorized access. VA reserves the right to close down or shut down the facilities and order Service provider s employees off the premises in the event of a national emergency. The Service provider may return to the site only with the written approval of the contracting officer. Prior to commencing work onsite, and each year thereafter, all Service providers and their provider personnel shall provide proof of receipt of seasonal influenza vaccination in compliance with VHA Direction 1013. Prior to commencing work onsite, all Service providers and provider personnel shall provide proof of receipt of required COVID vaccinations and boosters in compliance with current VHA Directives. Prior to commencing work onsite, all Service providers and provider personal shall provide proof of receipt of required Tuberculosis testing in compliance with VHA Directive 1131(5), dated June 4th, 2021 Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with Contracting Officer s Representative. Parking shall be first-come first-serve. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the contracting officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider's performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to rules of Medical Center applicable to their conduct. Execute work in such a manner as to interfere as little as possible with work being done by others. COR Authority: In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made…